Medical Records Specialist (CCC) Full Time

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Coordinate all activities as related to the medical record; Assures efficient retrieval of medical information; Provides an accurate system of acquiring, analyzing and retrieving medical information so that it is readily available when needed to promote better patient care; Assures that all records meet joint Commission accreditation standards and Medicare requirements; Scans in medical documentations into patient charts.; Provides clerical support duties in the office.

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• High school graduate.
  
  

Experience

• Two years’ experience in physician office medical record department preferred.
  
  

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.

• Scans outside medical records; reconcile labs and diagnostic test results, hospital or other consultation reports into the EMR.
• Courteous and friendly with a professional attitude at all times to patients, physicians, co-workers and others.
• Retrieves all laboratory and diagnostic results and distributed to correct providers and then scanned into EPIC.
• Scan in surgery orders and consents for easy access for PAT.
• Fax appointment letters or any other correspondences to the referring or primary care physicians..
• Helps patient registrar at the front desk as needed.
• Greets patients and visitors and assists them as appropriate while also demonstrating excellent verbal and communication skills. Provides excellent customer service at all times.
• Demonstrates ability to promptly and professionally answer incoming telephone calls, assist caller, take written messages, create in-basket messages, or directly route the caller to the appropriate person in a professional and kind manner.
• Ability to multi-task in an efficient appropriate manner.
• Demonstrates prioritization skills.
• Brings issues and problems to the attention of management in a timely fashion.
• Completes all other responsibilities as assigned by management.
  
  

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent walking, standing, stooping, kneeling, reaching, pushing, lifting and grasping are necessary body movements utilized in performing duties throughout the work shift.
• Must be able to read and write legibly in English.
• Visual acuity must be within normal range.
• Must be able to communicate effectively.
• Must be able to exert in excess of 50 pounds of force occasionally, and/ or up to 25 pounds of force frequently, and/ or up to 10 pounds of force constantly to move objects.
• Must have manual dexterity to operate keyboards, fax machines, telephones, copiers and other business equipment.
  
  

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exposure to electrical current.
• Must be capable of perform.
• Must be capable of working within a confined office space under fluorescent lighting.
• Must have ability to maintain concentration in and around noise from office machinery such as copier, printers, and telephones.
  
  

Skills And Abilities

• Must have ability to perform concentrated mental activity to organize, prioritize and complete assigned tasks.
• Must have knowledge of CRT, calculator (10 key), copier, fax, telephones and printers to complete assigned duties.
• Must be capable of following oral and/or written instructions. In addition, the associate must be capable of applying for and/or written instructions to assigned projects without prompting.
• Must have the ability to make sound judgments and be able to collaborate with other team members in an appropriate manner.
• Must have effective reading and comprehension skills.
• Must have strong communication skills, written and verbal.
• Must have basic math skills.
• Must be able to multi-task.
  
  

Additional Job Description

• CA
  
  

Scheduled Weekly Hours

40

Shift

Day (United States of America)

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

WH Wheeling Hospital Inc.

Cost Center

546 WH CCC HIM

Address

236 Hullihen Place

Wheeling

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.