Sr. Executive Assistant

Job Title: Sr. Executive Assistant (C-Suite Support)

Employment Type: Contract (Potential Contract-to-Hire)

Location: Dallas, TX (100% Onsite)

Pay Rate: $35 – $45 per hour

Start Date: ASAP

Position Overview

Wheeler Staffing Partners is seeking a highly skilled Sr. Executive Assistant to provide dedicated support to multiple C-suite executives in a fast-paced, high-demand environment. This role requires exceptional organizational skills, proactive problem-solving, and the ability to manage complex schedules and priorities with precision.

The ideal candidate thrives under pressure, anticipates executive needs, and operates with a high level of professionalism and discretion while supporting leaders who travel frequently and manage dynamic schedules.

Key Responsibilities

• Provide high-level administrative support to 3–5 C-suite executives
• Manage complex and frequently changing calendars, prioritizing meetings and resolving scheduling conflicts
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and logistics
• Prepare documents, presentations, reports, and meeting materials
• Record and distribute meeting minutes and follow-ups as needed
• Process expense reports accurately and in a timely manner
• Serve as a liaison between executives, internal teams, and external stakeholders
• Ensure seamless communication across departments and leadership teams
• Handle sensitive and confidential information with the highest level of discretion
• Manage multiple priorities simultaneously and adjust to shifting demands
• Support special projects and additional administrative tasks as needed

Qualifications

• Bachelor’s degree or equivalent experience required
• 5–7 years of experience supporting C-suite executives in an executive assistant capacity
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong experience coordinating business travel and executive-level scheduling
• Proven ability to manage multiple workstreams in a fast-paced environment
• Exceptional organizational, time management, and problem-solving skills
• Strong interpersonal skills with the ability to build relationships across all levels of an organization
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion and professionalism

Preferred Attributes

• Ability to anticipate executive needs and proactively address challenges
• High level of resilience and adaptability in a dynamic environment
• Strong critical thinking skills with a proactive, solutions-oriented mindset
• Experience supporting multiple executives simultaneously

Work Environment

• 100% onsite in Dallas, TX
• Fast-paced, executive-level corporate environment
• High visibility role with direct exposure to senior leadership

Why Work with Wheeler Staffing Partners

Wheeler Staffing Partners connects top professionals with leading organizations. We provide personalized support, streamlined hiring processes, and access to opportunities that align with your experience and long-term career goals.

Apply today to support executive leadership and make an immediate impact.