Executive Recruiting Coordinator

Executive Recruiting Coordinator

Employment Type: Full-Time | Direct Hire

Location: Dallas, TX

Work Arrangement: Hybrid (Onsite for meetings, interviews, and business needs)

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Compensation: $65,000–$80,000 annually

Position Overview

Wheeler Staffing Partners is seeking an experienced Executive Recruiting Coordinator to support Physician and Executive Search operations for a growing healthcare organization. This role serves as the operational hub of the executive recruiting process by coordinating complex interview schedules, executive calendars, candidate travel, recruiting operations, and onboarding activities.

The ideal candidate has experience supporting Talent Acquisition or Recruiting teams, excels in fast-paced environments, and is highly organized with exceptional attention to detail. This position requires professionalism, discretion, and the ability to deliver a high-touch candidate experience while partnering with executives, physicians, recruiters, and hiring leaders.

Key Responsibilities

• Coordinate complex interview schedules involving physicians, executives, recruiters, and hiring leaders across multiple time zones.
• Manage executive calendars and interview logistics while ensuring a seamless candidate experience.
• Arrange candidate travel, including flights, hotels, ground transportation, and detailed interview itineraries.
• Serve as the primary point of contact for candidates throughout the interview process.
• Post, update, and maintain job requisitions within the Applicant Tracking System (ATS).
• Assist with offer letter preparation and other recruiting documentation.
• Coordinate recruiting events, conferences, travel arrangements, and event materials.
• Support onboarding activities to ensure a smooth transition for new hires.
• Partner with recruiters, HR, executive assistants, and department leaders to keep recruiting activities on schedule.
• Provide administrative and project coordination support for executive and physician recruiting initiatives.
• Assist with process improvements and special projects to enhance recruiting operations and candidate experience.

Required Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• Minimum of 2 years of experience supporting Talent Acquisition, Recruiting Operations, Human Resources, or a related business operations function.
• Experience coordinating complex scheduling for multiple stakeholders.
• Experience managing executive calendars and coordinating travel arrangements.
• Strong proficiency with Microsoft Outlook, Word, and Excel.
• Previous experience supporting a Talent Acquisition or Recruiting team preferred.

Preferred Experience

• Healthcare or physician recruiting support experience.
• Experience supporting executive-level recruiting.
• Experience working within an Applicant Tracking System (ATS).

Required Skills

• Exceptional organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Professional, polished demeanor with strong customer service skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working in a fast-paced, deadline-driven environment.
• Strong problem-solving and project coordination abilities.

Ideal Candidate

• Experience supporting executive, physician, or corporate recruiting teams.
• Thrives in coordinating complex logistics and scheduling.
• Demonstrates a sense of urgency, ownership, and accountability.
• Builds positive relationships with executives, physicians, candidates, and internal stakeholders.
• Delivers an exceptional, white-glove candidate experience from interview through onboarding.

Why Join This Opportunity?

• Direct hire opportunity with a growing organization.
• Hybrid work environment.
• Competitive salary.
• Opportunity to support executive and physician leadership recruitment.
• Collaborative team with opportunities for professional growth.

Why Work with Wheeler Staffing Partners?

At Wheeler Staffing Partners, we connect exceptional professionals with leading employers across healthcare, technology, engineering, finance, and professional services. Our recruiters provide personalized support throughout the hiring process, offering transparent communication, career guidance, and access to exclusive opportunities. We are committed to helping professionals build rewarding, long-term careers with organizations where they can make an immediate impact.

Apply today to learn more about this Executive Recruiting Coordinator opportunity with Wheeler Staffing Partners.