What are the responsibilities and job description for the Administrative Specialist position at Wheeler Staffing Partners?
Administrative Specialist
Location: San Ramon, CA
Employment Type: Contract (100% Onsite)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Pay Rate: $20.00 – $23.00 per hour
Overview
Wheeler Staffing Partners is seeking an Administrative Specialist in San Ramon, CA. This role is 100% onsite and plays a vital part in supporting both office and patient care operations within a healthcare setting. The ideal candidate will be highly organized, proficient in Microsoft Office—especially Excel—and comfortable working around patients in a compassionate, professional environment.
Responsibilities
- Provide general administrative and clerical support to ensure smooth office operations.
- Support patient care coordination and related office functions.
- Greet visitors, answer phones, and route calls or messages appropriately.
- Gather, compile, and maintain data for reports and tracking purposes.
- Prepare documents, spreadsheets, and correspondence using Microsoft Office tools.
- Manage confidential and sensitive information in compliance with HIPAA and company policies.
- Communicate effectively with patients, staff, and external partners.
- Maintain a professional, welcoming environment at all times.
Qualifications
- Education: High school diploma or equivalent required.
- Experience: Minimum of one (1) year in general office or administrative support.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook required).
- Experience using Electronic Medical Records (EMR) systems preferred.
- Healthcare Experience: Prior experience or strong interest in healthcare or home health settings preferred.
Skills & Abilities
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to multitask and prioritize in a fast-paced environment.
- Professional demeanor with strong customer service orientation.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
About Wheeler Staffing Partners
Wheeler Staffing Partners is a full-service staffing firm committed to connecting talented professionals with outstanding organizations nationwide. We pride ourselves on creating meaningful partnerships built on trust, transparency, and results.
Salary : $20 - $23