AP Team Lead

AP Team Lead

Location: Plano, TX

Schedule: Monday–Friday, 8:00 AM–5:00 PM (Additional hours during month-end)

Compensation: $33–$40 per hour (approx. $70,000–$83,000 annually)Position Overview

This role serves as the working lead for the Accounts Payable team, providing day-to-day oversight while also participating directly in AP processing. The AP Team Lead will guide team members, support operational workflow, and partner closely with the AP Director to strengthen processes, improve efficiency, and enhance team performance. Key responsibilities include invoice and payment processing, employee expense reimbursement administration, PCARD management, and vendor setup.

Key Responsibilities

• Create and maintain a positive, accountable team culture that reflects the expectations of the accounting leadership team.
• Manage the flow of vendor invoices through Concur Invoice—reviewing, routing, approving, and ensuring payments align with company policy.
• Address vendor questions related to outstanding balances and work to prevent accounts from becoming past due.
• Assist with month-end close activities and provide support to the Accounting Department as needed.
• Oversee the setup, tracking, and ongoing maintenance of Fuel Cards and AMEX PCARD accounts.
• Perform detailed reviews of Concur expense reports to ensure policy compliance and completion of required monthly audits.
• Serve as a resource for Concur users by providing training, troubleshooting, and support through phone, email, and Teams.
• Investigate recurring issues to identify root causes and recommend long-term solutions rather than temporary fixes.
• Maintain and update internal training documents and process guides for the AP function.
• Utilize Excel to analyze and update AP data, produce reports, and interpret information using advanced functions such as pivot tables and VLOOKUP.
• Handle shifting priorities and assist with other responsibilities or special projects assigned by the AP Director.

Required Background

• High school diploma or equivalent.
• Minimum five (5) years of Accounts Payable experience with at least two (2) years in a leadership, supervisory, or team-lead capacity.
• Hands-on experience using Concur Invoice, Request, and Expense.
• Knowledge of GL coding and general accounting standards.
• Prior involvement managing corporate purchasing card or fuel card programs.
• Proficient in advanced Excel reporting and analysis.
• Familiarity with identifying root causes of errors or process issues.
• Experience with Intacct or similar ERP systems is beneficial.

Core Competencies

• Strong command of Excel (including pivot tables, VLOOKUP, and other advanced tools).
• Clear and professional communication skills, both written and verbal, even in high-pressure situations.
• Strong analytical thinking with the ability to break down issues and propose solutions.
• High level of accuracy and attention to detail, with strong organizational and time-management abilities.
• Capable of working independently in a fast-paced environment while balancing multiple priorities.
• Ability to apply policies and regulations appropriately.
• Willingness to handle additional duties, including occasional offsite errands (e.g., FedEx, USPS).

Why Work With Wheeler Staffing Partners?

Wheeler Staffing Partners is committed to connecting skilled professionals with opportunities that support long-term success. We prioritize communication, transparency, and a smooth hiring experience from start to finish. Our team partners closely with candidates to ensure the right fit and provides continued support throughout your assignment. When you work with WSP, you gain an advocate dedicated to helping you advance your career with confidence.