What are the responsibilities and job description for the Administrative Specialist position at Wheeler Staffing Partners?
Job Title: Administrative Specialist
Employment Type: Contract-to-Hire
Pay: $18–$20 per hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Work Location: Medford, OR | Onsite
Position Overview
Wheeler Staffing Partners is seeking a friendly, professional Administrative Specialist for a contract-to-hire opportunity. This is a true front-desk role responsible for answering phones, greeting visitors, maintaining office organization, and supporting daily administrative functions.
The ideal candidate is personable, detail-oriented, and comfortable managing multiple tasks in a fast-paced office environment. Healthcare office experience is a plus but not required.
Key Responsibilities
- Answer and route incoming phone calls to appropriate personnel
- Greet visitors and maintain a welcoming front office environment
- Order, organize, and maintain office supplies and supply closet
- Open, sort, and distribute incoming mail
- Type, copy, and distribute correspondence and forms as needed
- Assist with special ongoing and nonrecurring projects
- Maintain adherence to scheduled work hours
- Perform additional administrative duties as assigned
Required Qualifications
- High school diploma or equivalent required
- Basic computer skills required
- Proficiency in Microsoft Office (Excel experience preferred)
- Strong verbal and written communication skills
- Ability to manage confidential information with discretion
- Strong organizational skills and attention to detail
- Professional, friendly, and personable demeanor
- Ability to interact effectively with individuals at all levels
Preferred Qualifications
- Experience working in a healthcare office environment
- Experience supporting administrative or front-desk operations
Why Work With Wheeler Staffing Partners?
At Wheeler Staffing Partners, we go beyond traditional recruiting — we build strategic career partnerships. Our team provides personalized support throughout the hiring process, including resume consultation, interview preparation, offer negotiation, and onboarding guidance. We are committed to aligning your experience and long-term goals with organizations where you can make meaningful impact and grow professionally. When you partner with Wheeler Staffing Partners, you gain a dedicated advocate invested in your long-term success.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
Salary : $18 - $20