BGT Office Manager

Office Manager – Britton Gratin Terminal Location

Full-Time | Monday–Friday, 8:00 AM–4:30 PM (Extended hours required during fall harvest)

The Office Manager position at our Britton location is a full-time role responsible for ensuring efficient office operations and supporting accounting functions within our grain division. This position requires strong organizational, analytical, and communication skills, as well as the ability to provide exceptional customer service to patrons and vendors.

Position Objective

The Office Manager is responsible for maintaining office efficiency in a manner that optimizes the cooperative’s market share and performance, enhances operational effectiveness, and supports the cooperative’s mission and goals through professional, courteous, and accurate service.

Essential Responsibilities

• Perform daily accounting and recordkeeping functions related to grain and agronomy operations.
• Accurately process data entry for scale tickets, purchase contracts, and intercompany truck transfers.
• Prepare and issue grain checks and settlements.
• Enter shipments and apply them toward sales contracts.
• Run and distribute patron reports, including year-end reporting as required.
• Assist with accounts payable and receivable processes.
• Enter train shipments, including grades to commission companies, and process toward contracts.
• Maintain a professional and organized office environment, including timely filing of all paperwork.
• Provide prompt and courteous service to patrons and vendors.
• Update and maintain W-9 forms for new and existing customers and vendors.
• Report any customer complaints or concerns promptly to the supervisor.
• Ensure compliance with all cooperative policies and applicable federal, state, and OSHA regulations.
• Perform additional duties as assigned by management.

Qualifications

Required Qualifications

• Proficiency in Microsoft Word and Excel; ability to perform accurate 10-key data entry.
• Associate degree in accounting, bookkeeping, or office administration, or 3–5 years of equivalent experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to multi-task and work collaboratively in a team environment.
• Commitment to providing outstanding customer service.
• Willingness to learn and adapt to new computer software and process changes.

Preferred Qualifications

• Previous experience in an agricultural cooperative or similar accounting/office management role.

Physical Requirements

This position requires extended periods of sitting and computer use, which may cause muscle strain. Occasional lifting of office supplies and materials is required.

Compensation and Benefits

We offer a competitive compensation and benefits package, including health insurance, retirement plan options, paid time off, and other employee benefits.

Additional Information

This is a drug-free workplace. Successful candidates will be required to complete a pre-employment drug screening prior to beginning employment.