What are the responsibilities and job description for the Office Manager position at Christ the King Lutheran Church Moorhead?
SUMMARY OF RESPONSIBILITIES
The Office Administrator will provide leadership and oversight for functions of the church office, ensuring quality and professional hospitality, communication, and administration.
ESSENTIAL OFFICE ADMINISTRATOR RESPONSIBILITIES
● Facilitate a culture of hospitality by providing front desk welcome and assistance to all who enter the office via telephone, on-line, or in-person
● Recruit, train, and supervise and empower office volunteers.
● Provide for weekly financial operations including overseeing inputting of contributions, posting VANCO and all receipts. Provide onsite assistance regarding queries in ICON.
● Develop, coordinate, and/or distribute high-quality communications, written and digital, including but not limited to service bulletins, emails, letters, phone calls, newsletters, social media, website, flyers, forms and the annual report.
● Maintain room reservation calendars and coordinate appropriate payment, coverage and setup; field and facilitate external rental requests and forward for approval.
● Maintain CtK calendar and update across all platforms.
● Maintain accurate membership records in ICON database.
● Maintain official church records, including worship attendance numbers, baptisms, weddings, confirmations and deaths. Supply reports as requested including those to NW Minnesota Synod.
● Maintain church and community bulletin board.
● Maintain office equipment and supplies; secure other supplies as requested.
● Communicate with external technology support as needed: computer systems, servers, audio visual, cameras, phones and any other technology vendors.
● Provide administrative support to church staff, council, and committees as requested.
● Oversee communication and coordination with volunteers for Sunday/Wednesday Worship Services.
● Maintain onsite files of church operating documents such as insurance requirements and policies.
● Manage designated annual budget allocation for office.
● Assist others as needed.
● Other duties as assigned.
OTHER RESPONSIBILITIES
● Fully participate in staff meetings and team building events
● Appropriate continuing education
● Other duties as assigned
EDUCATION AND WORK EXPERIENCE
● Post Secondary Certificate, Diploma or Associate Degree required.
● Demonstrated experience managing an office, including coordinating and providing oversight to volunteers; 2 or more years of experience preferred
● Proficiency with Microsoft Office and Social media/Graphic design platforms
● Understanding of the workings of a church
● Demonstrated experience managing confidential information
● Demonstrated experience managing multiple demands
Pay: $18.00 - $20.00 per hour
Expected hours: 30.0 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $18 - $20