Accounting & A/R Clerk

The Accounting and A/R clerk will be a key contributor to the accounts receivable process and accounting team, ensuring timely and accurate invoicing, collections, reconciliation, and involvement in month end close activities.

Essential Duties and Responsibilities:

• Generate accurate and timely invoices, ensuring billing accuracy and send invoices to customers
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify discrepancies and resolve clients billing issues
• Send due date reminders and contact clients to ensure timely receipts of payments
• Generate weekly cash receipts reports, including but not limited to, weekly aging reports, budget vs actual cash receipts reports
• Partner with external auditors during audits to ensure timely submission of requested supporting documentation
• Build positive customer relationships and address inquiries promptly
• Collaborate with internal teams for issue resolution and process improvement
• Ensure compliance with company policies and accounting standards
• Prepare general ledger entries by maintaining records and files; reconciling key accounts.
• Regularly maintain detailed reconciliations of some balance sheet accounts.
• Perform periodic analysis of key accounts or expense categories.
• Assist with audit process (financial, bank, sales & use tax), preparing schedules, gathering audit support and investigating variances.
• Support Accounting & Finance teams with ADHOC analysis and reporting.
• Assist with the compilation of monthly, quarterly and annual management reporting packages.
• Assist with the compilation of monthly bank reporting requirements.

Qualifications:

• 2 years of relevant experience in accounts receivable / 2-4 years of general accounting experience
• A 4-year college degree in Accounting or Finance
• Intermediate level understanding of US GAAP and IFRS
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Demonstrated analytical skills in basic accounts receivable and accounting policy
• Foundational knowledge in cash application
• Comprehensive knowledge of commercial collections
• Proficiency in Microsoft Office with strong Excel skills
• Experience with ERP systems (QuickBooks/Salesforce preferred but not necessary)
• Detailed and have the ability work independently
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail