Human Resource Coordinator

Human Resources Coordinator

Westtown School seeks an experienced Human Resources Coordinator. This is a part-time, 30 to 32 hours per week, year-round position with immediate eligibility for health and dental benefits and paid time off (PTO) after one year of service.

Reporting to the Director of Human Resources, the Coordinator supports a broad range of HR functions, with a focus on personalized customer service, onboarding and offboarding, training record management, and day-to-day HR operations. As a collaborative member of a three-person team, the Coordinator provides extensive in-person collaboration and direct support of employees and supervisors. This position is ideal for someone who enjoys working with a wide range of constituents, demonstrates excellent attention to detail, maintains a high degree of confidentiality, and has exemplary interpersonal communication skills.

Westtown School is an independent Quaker, Pre-K–12 day and boarding school located on a 600-acre campus in West Chester, PA, approximately 30 miles west of Philadelphia. Guided by Quaker values, Westtown School inspires and prepares our students to become stewards and leaders of a better world.

Essential Duties and Responsibilities

• Support human resource processes and workflows for recruitment, onboarding, and offboarding, applicant tracking, data integrity, employee surveys, and exit interviews;

• Create and update employee records in ADP, MyWesttown/Blackbaud and other databases;

• Manage new employee benefit enrollment and annual open enrollment using the PlanSource system; 

• Provide personalized benefit assistance to employees;

• Collect and track all required clearances and other documentation for employees, volunteers, and campus residents;

• Coordinate new hire and renewal training for all employees;

• Prepare monthly billing reconciliations for medical, dental, and life insurance benefits; 

• Administer worker compensation, including filing claims and following up with employees and claims adjusters;

• Coordinate and submit all state unemployment claims;

• Submit HR invoices and retiree medical reimbursements in Blackbaud Financial Edge;

• Coordinate annual driver background checks and quarterly random drug/alcohol screenings; 

• Create and submit weekly announcements and new employee introductions for Town Times, the weekly employee newsletter;

• Responsible for updating and maintaining the HR resource board on My Westtown;

• Ad hoc reporting as requested by admin/staff/faculty from ADP and My Westtown;

• Serve as the point person for the annual employee wellness event, vaccine clinic, and other employee-related events;

• Maintain the integrity of employee personnel files in compliance with legal requirements, best practices, and the school’s records retention policy;

• Assist with annual faculty and staff compensation and benefits communication;

• Other duties as assigned.

Qualifications

• 2 – 5 years of related Human Resources or other administrative office experience

• Excellent customer service skills and the ability to connect with people in a meaningful way

• Excellent interpersonal, organizational, and communication skills with great attention to detail

• Proven ability to manage time and prioritize multiple tasks

• Proficiency with the Google Suite, Microsoft Office Suite, and the proven ability to learn new technology

• Experience in maintaining a high degree of confidentiality of sensitive information

• Knowledge of ADP WorkForce Now, Blackbaud, and PlanSource, or other similar payroll, HRIS, and benefits systems 

• Be flexible and adaptable in dealing with new, different, or changing requirements

• Must exercise a high degree of professionalism with sound judgement, sensitivity, and discretion

• A sense of humor and the desire to work directly with employees in a diverse school community

• Enthusiasm for the mission of Westtown School and the school's Quaker values.

For additional information about Westtown School and to explore current career opportunities, please visit our website westtown.edu/careers. To apply, please submit a resume, cover letter, and three professional references via the specific job posting on our staff employment portal.