Accounts Receivable Specialist

Accounts Receivable Specialist

Westtown School seeks an experienced Accounts Receivable Specialist. Reporting to the Director of Finance, the Accounts Receivable Specialist is responsible for all accounts receivable functions and general accounting support. Responsibilities include managing the student account database, processing tuition charges and payments, setting up student payment plans, student billing and collections, processing bank deposits, and ensuring the appropriate allocation of all monies received by the school. In addition, they assist with general accounting, including monthly reconciliations, posting journal entries to the general ledger, and collaborating with the Finance Office team to support the year-end audit. A high degree of attention to detail, ability to communicate in an effective and supportive manner, and a high degree of confidentiality and professionalism are required.

Westtown School is a Quaker independent pre-K to 12, college preparatory day and boarding school located in suburban West Chester, PA, approximately 30 miles from Philadelphia.  Situated on a beautiful 600-acre campus, Westtown offers state-of-the-art facilities where our committed faculty and staff inspire and prepare our students to be stewards and leaders of a better world.

Essential Responsibilities

• Prepare and send monthly statements for tuition and related fees; 

• Enter charges and payments for tuition and related fees into the student billing system;

• Handle the collections process with the utmost confidentiality and professionalism;

• Consult with parents regarding student billing and payment arrangements;

• Work with third party regarding student health insurance;

• Reconcile all checks, cash and online payments submitted to the finance office;

• Generate monthly AR reports from the student billing system;

• Work closely with the Admission Office regarding enrollment and student status changes; 

• Prepare monthly GL accounts reconciliation and journal entries;

• Initiate domestic and international wire payments;  

• Manage ATM reports and operations;

• Prepare reports and provide documentation for audits;

• Provide backup support to the Accounts Payable Specialist;

• Follow proper key internal control procedures;

• Perform other duties as assigned to assist the Director of Finance.

Qualifications

• Bachelor’s Degree preferred

• 3-5 years of related accounting experience required

• Superior customer service with excellent verbal and written communication skills

• Strong numerical and analytical skills 

• Good problem-solving and time management skills

• Must be highly organized and detail-oriented 

• Must have the ability to prioritize and manage multiple tasks efficiently and effectively

• Excellent computer skills required in Excel, Word, G-Suite, and Blackbaud software

• A commitment to enhancing an inclusive school community, for children and adults, based on cultural competence, commitment to social justice, and respect for all voices

• Strong affinity for the mission of Westtown School and the school’s Quaker values.

For additional information about Westtown School and to explore current career opportunities, please visit our website westtown.edu/careers. Interested applicants can apply online by submitting their resume, cover letter, and three professional references directly to the specific job posting on the staff employment portal.

Salary : $25 - $31