What are the responsibilities and job description for the Accounts Payable Specialist II position at Westport Properties, Inc.?
Job Title: Accounts Payable Specialist II
Reports To: Accounts Payable Manager
Department: Accounting
Location: Newport Beach, CA (Hybrid)
FLSA Status: Non-Exempt/Hourly
Position Status: Full-Time
Work Schedule: Monday - Friday 8 am - 5 pm with occasional overtime and/or weekends
Pay Range: $28.85 - $30.29 per hour
Travel: Up to 10% of the time; may include occasional trips to the Home Office
Job Summary
The Accounts Payable Specialist II is responsible for performing and executing daily AP functions across multiple self-storage portfolios. This role ensures timely and accurate payment processing, effective vendor support, and proper expense allocation. It requires a high level of attention to detail, proactive problem-solving, experience with multi-location operations, strong communication skills, and the ability to manage time-sensitive priorities in a fast-paced environment.
Essential Duties & Responsibilities
Education / Experience
Founded in 1985, Westport Properties (“WPI”) is an owner-operator of self-storage, multifamily and industrial properties across the United States. The Company is a fully integrated operator that develops, acquires and manages its portfolio as well as providing third-party management services. As of January 2025, WPI has over 17 million square feet of self-storage space under management and its total assets under management is over $3 billion with its US Storage Centers brand as well as over 650 multifamily units while employing over 600 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $15M and Charity Storage has raised over $1.2M.
Reports To: Accounts Payable Manager
Department: Accounting
Location: Newport Beach, CA (Hybrid)
FLSA Status: Non-Exempt/Hourly
Position Status: Full-Time
Work Schedule: Monday - Friday 8 am - 5 pm with occasional overtime and/or weekends
Pay Range: $28.85 - $30.29 per hour
Travel: Up to 10% of the time; may include occasional trips to the Home Office
Job Summary
The Accounts Payable Specialist II is responsible for performing and executing daily AP functions across multiple self-storage portfolios. This role ensures timely and accurate payment processing, effective vendor support, and proper expense allocation. It requires a high level of attention to detail, proactive problem-solving, experience with multi-location operations, strong communication skills, and the ability to manage time-sensitive priorities in a fast-paced environment.
Essential Duties & Responsibilities
- Process daily high-volume payment batches, ensuring accuracy and compliance with company policies
- Provide oversight of the utility processing, ensure transactions are properly recorded, monitored, and flagged exceptions are promptly escalated
- Reconcile corporate credit card activity and resolve discrepancies in a timely manner
- Complete monthly uploads accurately and within established deadlines
- Review and process voids for stale-dated checks in accordance with company procedures
- Process and manage stop payment requests as needed
- Provide guidance and support to AP Specialists, serving as a resource for questions and issue resolution
- Assist in streamlining workflows, identifying bottlenecks, and implementing process improvements to enhance efficiency and optimize overall operations
- Manage and respond to inquiries through the GetHelp platform, ensuring timely resolution of AP-related issues
- Set up and maintain user accounts in Concur, ensuring proper access and functionality
- Collaborate with and provide support to the AP Manager on daily operations, process improvements, and team initiatives
- Other duties as assigned
- Periodic special projects and duties may be assigned based on Company need and requirements
- Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines
Education / Experience
- High School Diploma is required
- Bachelor's or associate degree in accounting, finance, or related field
- Bookkeeping experience
- 2 years of experience in an accounts payable role
- Experience in enterprise software such as Yardi, SaaS, and vendor management
- Excellent verbal and written communication skills
- Good organizational skills
- Ability to work within a team and to foster teamwork
- Proactive, self-starter, goal oriented and ability to work independently
- Proficient in Microsoft Office products
- Ability to work flexible hours depending on various departmental project deadlines and/or Company events and sponsored programs (including a few late evenings and weekend events per year)
- General office and telephone skills are required
- Basic Computer Skills are required
Founded in 1985, Westport Properties (“WPI”) is an owner-operator of self-storage, multifamily and industrial properties across the United States. The Company is a fully integrated operator that develops, acquires and manages its portfolio as well as providing third-party management services. As of January 2025, WPI has over 17 million square feet of self-storage space under management and its total assets under management is over $3 billion with its US Storage Centers brand as well as over 650 multifamily units while employing over 600 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $15M and Charity Storage has raised over $1.2M.
Salary : $29 - $30