What are the responsibilities and job description for the Accounts Payable Coordinator position at Westminster University?
Full-Time / Non-Exempt / Benefited
Work Location: Westminster University
1840 South 1300 East
Salt Lake City, UT 84105
Westminster UniversityAccounts Payable Coordinator Position Summary
Westminster University is seeking a detail-oriented and dependable Accounts Payable Coordinator to join our Finance and Accounting team. This position plays an important role in supporting the university's daily financial operations, with a primary focus on accounts payable processing, purchasing card administration, and vendor communications.
Working closely with the Accounts Payable Lead, the coordinator will assist in ensuring invoices, payments, and expense reimbursements are processed accurately and efficiently. The position also provides administrative and accounting support to the Finance Department and serves as a resource for campus departments regarding purchasing and payment processes.
The ideal candidate is organized, enjoys working with numbers, demonstrates strong attention to detail, and brings a collaborative, customer-service-oriented approach to their work.
Essential Duties and Responsibilities
Accounts Payable Support
- Assist the Accounts Payable Lead with daily accounts payable operations, including processing invoices, check requests, and expense reimbursements.
- Review invoices and supporting documentation for accuracy, completeness, and appropriate approvals.
- Assist with preparing and processing vendor payments, including check runs and electronic payments.
- Communicate with vendors and campus departments regarding invoice submissions, payment status, and outstanding documentation.
- Research and assist in resolving invoice discrepancies and payment-related inquiries.
- Maintain accurate and organized accounts payable records, including electronic filing and document management.
- Assist with vendor record maintenance and updates.
Purchasing Card Administration
- Support the university's purchasing card program, including reviewing transactions, receipts, and supporting documentation.
- Assist cardholders with transaction coding, documentation requirements, and general purchasing card inquiries.
- Help monitor outstanding purchasing card transactions and follow up with cardholders to ensure timely reconciliation.
- Assist with preparing purchasing card transactions for posting to the university's accounting system.
General Accounting and Administrative Support
- Assist with maintaining accurate financial records and entering information into accounting systems.
- Prepare reports, spreadsheets, and other financial documentation as requested.
- Assist with the university's UTA program and related administrative processes.
- Respond to inquiries from campus departments and external vendors in a professional and timely manner.
- Provide general administrative support to the Finance and Accounting Department, including document management, filing, and recordkeeping.
- Assist with special projects and other duties as assigned.
- Associate degree and one year of relevant experience, or an equivalent combination of education, training, and experience.
- Strong organizational skills and demonstrated attention to detail.
- Proficiency in Microsoft Office applications, particularly Excel and Outlook.
- Strong numerical aptitude and basic accounting skills.
- Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
- Excellent written and verbal communication skills.
- Strong customer service skills and the ability to work collaboratively with colleagues across departments.
- Ability to maintain confidentiality when handling financial and sensitive information.
- Previous experience in accounts payable, bookkeeping, accounting, or a related financial support role.
- Experience working with accounting or enterprise resource planning (ERP) software.
- Experience processing invoices, expense reimbursements, or vendor payments.
- Familiarity with purchasing card programs and transaction reconciliation.
- Experience in a higher education or nonprofit environment.
- Working knowledge of basic accounting principles and general ledger account coding.
- Please apply through Careers at Westminster University.
- Applicants should include a cover letter and list of references.
- Review of applications will begin immediately and continue until the position is filled.
Westminster University is a private, independent university located in the heart of Salt Lake City's Sugar House neighborhood. Since 1875, Westminster has provided a student-centered education grounded in the liberal arts tradition.
Our historic campus, collaborative community, and commitment to academic excellence create an environment where students, faculty, and staff can thrive. Westminster offers undergraduate and graduate programs that encourage curiosity, critical thinking, and meaningful engagement with the world.
For more information, visit Westminster University's website.
Equal Opportunity Employer Westminster University is committed to a diverse workforce, equal opportunity, and nondiscrimination. Westminster prohibits discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identity, disability, genetic information, veteran status, or any other category protected by applicable federal, state, or local laws.