AP/AR Specialist

Job Title: AP/AR Specialist

This position is expected to be filled by May 15, 2026. To ensure consideration, please submit your application before that date.

About us: Western States Reclamation (WSR), a proud subsidiary of Western States Water, is a premier restoration contractor in the Western United States with over 200 team members. WSR has covered every corner of the industry including wildfire rehabilitation, oil and gas pipelines, wind and solar farms, highways and railroads, river restoration, building parks and public open spaces.

Job summary: The AP/AR Specialist is responsible for supporting the company’s financial operations through the accurate and timely processing of accounts receivable and accounts payable activities. This role manages billing, invoicing, collections, and vendor payments while ensuring compliance with company policies and industry standards. The ideal candidate is detail-oriented, highly organized, and able to collaborate cross-functionally with operations, vendors, and customers to resolve discrepancies and maintain strong financial controls.

AR Responsibilities:

• Prepare invoices necessary for billings outside of the pay application process, including T&M work, service, and billable warranty
• Review commercial billing pay applications monthly, submit supporting documentation as needed
• Reconcile Sage Intacct with any billing discrepancies, manage lien waiver process and compliance
• Assist operations with transitioning from project estimates to project budgets
• Set up projects, contracts, customers, estimates, and change orders in Sage Intacct
• Research open balances/disputes by working with operations and customers to ensure timely payments
• Any additional tasks assigned by management.

AP Responsibilities:

• Efficiently manage the Accounts Payable (AP) process from invoice receipt to payment disbursement.
• Collaborate with vendors and internal stakeholders to resolve any AP-related inquiries.
• Ensure accurate and timely processing of invoices, expense reports, and other financial transactions.
• Utilize accounting software, including Sage Intacct (preferred), to maintain financial records.
• Conduct regular reconciliation of accounts and resolve discrepancies in a timely manner.
• Ensure all vendors are set up for accurate record keeping including, but not limited to ACH payments, 1099’s.
• Generate and analyze reports, including VLOOKUP and other reporting functions in Excel.
• Complete special projects on an as-needed basis.

Knowledge, Skills & Abilities:

• Ability to remain engaged and focused
• Excellent communication skills and negotiation skills
• Excellent organizational and time management skills
• Strong mathematical skills
• Understanding of basic principles of finance, accounting, and bookkeeping
• Attention to details and accuracy is a must
• Ability to handle various tasks simultaneously under high pressure and within demanding time constraints
• Demonstrated problem-solving skills and a sense of urgency in task completion.

Qualifications:

• High School Diploma
• 2 years of experience in similar roles
• Preferably possess experience in the construction industry.
• Familiarity with Sage Intacct/Ramp is preferred but not required.
• Proficient in Microsoft Excel, including VLOOKUP and other reporting functions.

Benefits:

• Pay range: $25/hr - $30/hr
• Health, dental, vision and life insurance
• 401(k) with company match
• Paid time off, holidays and sick time
• Bonus potential

WSR is proud to be an Affirmative Action and Equal Opportunity Employer. The Equal Opportunity policy at WSR provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, nation origin, gender, gender identity, sexual orientation, age, marital status, protected veteran status or disability or any other status(es) protected by law. WSR ensures nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964 and mandatory supplements to EEO (revisions).