Surgical Scheduler

Surgery Scheduler

Location: Western PA Surgery Center - 6001 Stonewood Drive, Wexford, PA 15090

Schedule: Full-time on-site, Monday - Friday 7:00 AM - 3:30 PM

Position Summary

The Surgery Scheduler is responsible for coordinating and managing surgical procedures to ensure efficient patient flow, accurate scheduling, and optimal utilization of operating room resources. This role serves as a key liaison between patients, physicians, and clinical staff to deliver a seamless surgical experience.

Key Responsibilities

• Schedule surgical procedures accurately based on physician availability, procedure type, and anesthesia requirements
• Enter and maintain patient scheduling data in the system, ensuring completeness and accuracy
• Coordinate with Operating Room (OR) and PACU teams to support efficient patient flow
• Confirm surgery schedules with physicians and patients prior to procedure dates
• Communicate schedule changes promptly to clinical staff, including nursing and anesthesia teams
• Determine and communicate patient arrival times and procedural start times
• Conduct pre-operative phone calls to provide instructions based on procedure and anesthesia type
• Verify insurance participation and obtain required pre-authorizations or certifications
• Coordinate transportation logistics when applicable
• Prepare and distribute finalized daily surgical schedules
• Reschedule procedures and follow-up appointments as needed
• Maintain strict patient confidentiality in accordance with HIPAA regulations
• Identify and escalate scheduling conflicts or concerns to appropriate staff
• Participate in team meetings and ongoing training initiatives

Qualifications

Education & Experience

• High school diploma or GED required
• 1–2 years of experience in a hospital, ambulatory surgery center, or medical office setting preferred
• Some knowledge of medical terminology and healthcare workflows preferred

Skills & Competencies

• Proficiency in scheduling systems and general computer applications
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Excellent communication and interpersonal skills
• Ability to work collaboratively within a team setting
• Strong problem-solving and critical thinking abilities

Work Environment & Physical Requirements

• Primarily sedentary role requiring extended periods of sitting
• Frequent use of computer, phone, and office equipment
• Ability to work effectively under pressure and manage high-volume scheduling demands

Additional Expectations

• Maintain professionalism in appearance and conduct
• Adhere to all organizational policies, procedures, and compliance standards
• Participate in ongoing education and professional development
• Support cost-effective practices and efficient resource utilization
• Perform additional duties as assigned

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Please list your pay expectations.
• Are you able to work on-site full-time, M-F 7:00 AM- 3:30 PM?

Ability to Commute:

• Wexford, PA 15090 (Preferred)

Work Location: In person