Coordinator, Budget

Potter College of Arts & Letters is seeking a Budget Coordinator for the departments of Art & Design, Music, and Theatre & Dance to support a wide range of fiscal and administrative operations. This position requires a high degree of initiative, accuracy, professionalism, and independent judgment. The Budget Coordinator is responsible for managing complex financial activities across multiple funding sources, including departmental budgets, revenue-dependent accounts, course fee funds, and foundation accounts.

• Responsible for managing fiscal duties, including oversee departmental, revenue dependent, college fee allocations, and foundation accounts by analyzing budgets, reconciling transactions, resolving discrepancies and following year-end procedures.
• Generate reports and clearly communicate budgets and financial matters to department chairs.
• Process travel reimbursements for faculty, students and staff while ensuring compliance.
• Complete form 16s, inter-accounts and payment authorizations as necessary.
• Track and process departmental scholarships.
• Track and reconcile external commitments and internal/external grants.
• Make procard purchases and act as record-keeper.
• Manage procards by keeping check-out log and updating user agreement forms as necessary.
• Acts as a proxy approver, as needed, for departmental purchasing approvals.
• Request vendors, retrieve quotes, create requisitions and receive purchases in Topshop

• Bachelors degree, plus two years related experience.

Hourly Range: $17.44- $21.03

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, may contact the Office of Institutional Equity at 270-745-5121 for assistance. To report concerns related to WKU's Discrimination and Harassment Policy, No. 0.2040 and/or WKU's Sex and Gender-Based Discrimination, Harassment, and Retaliation Policy, No. 0.2070, please complete the Discrimination, Harassment, and Retaliation Reporting Form. Additional information regarding Title IX, including contact information for the Title IX Coordinator and reporting options, is available on WKU's Title IX website.

Information concerning educational programs offered by WKU are provided at: https://www.wku.edu/academics/

For information related to job postings, application status, or the hiring process, please email employment@wku.edu.