What are the responsibilities and job description for the Safety Specialist position at Western Express?
Western offers competitive pay, benefits, paid time off, paid holidays, and a fun, family-oriented culture. The Western Express campus is a state-of-the-art facility rebuilt in 2020, with three on site gyms, guided fitness classes, and a cafeteria. We are proud to be a culture that promotes from within and has infinite growth potential. One of our core values is to be hardworking, and we reward those individuals with opportunity and incentive.
The Safety Administrator is responsible for supporting and maintaining the company’s safety programs to ensure compliance with all applicable federal, state, and local regulations. This role assists in monitoring safety performance, managing documentation, and promoting a culture of safety across all operations.
Key Responsibilities:
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act or other similar state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Western. Please inform the company's personnel representative if you need assistance completing this application or to otherwise participate in the application process.
I understand, where permissible under applicable federal, state, and local law, I may be subject to a pre-employment drug test after receiving a conditional offer of employment. Upon employment, employees may be required to have their picture taken.
Due to the collaborative nature of the work environment, the spontaneous need for idea generation and execution, and the potential for expedited remediations, responses, or information gathering, in-person, in-office attendance is an essential function of this position.
The Safety Administrator is responsible for supporting and maintaining the company’s safety programs to ensure compliance with all applicable federal, state, and local regulations. This role assists in monitoring safety performance, managing documentation, and promoting a culture of safety across all operations.
Key Responsibilities:
- Maintain and organize safety records, reports, and compliance documentation.
- Monitor driver qualification files and ensure all required certifications and medical documents are current.
- Assist in ensuring compliance with DOT, FMCSA, OSHA, and company safety policies.
- Track and report accidents, incidents, and safety violations.
- Support investigations by gathering documentation and maintaining accurate records.
- Coordinate safety training, meetings, and communications.
- Monitor Hours of Service (HOS) and assist with log auditing as needed.
- Assist with audits, inspections, and regulatory reviews.
- Communicate with drivers and internal departments regarding safety-related matters.
- Utilize internal systems (e.g., AS400, TMT, Platform Science) and Microsoft Excel/Google Sheets for tracking and reporting.
- Identify trends in safety data and escalate concerns to leadership.
- High school diploma or equivalent required; associate’s or bachelor’s degree in Safety, Transportation, or related field preferred.
- Experience in transportation safety, fleet operations, or administrative support preferred.
- Basic knowledge of DOT, FMCSA, and OSHA regulations.
- Strong attention to detail and organizational skills.
- Proficient in Microsoft Office (especially Excel) and Google Workspace.
- Ability to handle confidential information with professionalism.
- Strong communication and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act or other similar state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Western. Please inform the company's personnel representative if you need assistance completing this application or to otherwise participate in the application process.
I understand, where permissible under applicable federal, state, and local law, I may be subject to a pre-employment drug test after receiving a conditional offer of employment. Upon employment, employees may be required to have their picture taken.
Due to the collaborative nature of the work environment, the spontaneous need for idea generation and execution, and the potential for expedited remediations, responses, or information gathering, in-person, in-office attendance is an essential function of this position.