What are the responsibilities and job description for the Lease Administrator position at Western Dental & Orthodontics?
Required Job Skills
Proficient with business computer programs, with solid skills and experience in:
Strong detail orientation.
Excellent written and verbal communication skills.
Self-starting.
Prioritization ability.
Strong follow through.
Responsibilities
Qualifications
Proficient with business computer programs, with solid skills and experience in:
- Microsoft Word
- Microsoft Excel
- Adobe Acrobat Professional
- Database software or leasing software
- Internet browsers and search engines
Strong detail orientation.
Excellent written and verbal communication skills.
Self-starting.
Prioritization ability.
Strong follow through.
Responsibilities
Qualifications
- Lease analysis and interpretation, especially surrounding maintenance responsibilities, CAM definitions and caps, rent increases, audit rights, etc.
- Review rent statements and common area expenses, verifying for accuracy and balancing statements.
- Scan, abstract and bookmark new leases in preparation for upload into lease administration software.
- Accurately input and update major lease points and key lease dates in lease administration software. Maintain lease administration software at all times for accuracy and changing priorities.
- Create and maintain both electronic files and hard copy folders for leases and other critical documents and file all necessary documents regularly and timely.
- Coordinate real estate document execution process, including document execution and tracking through counter-execution and return.
- Maintain invoice files, and work with Accounting Department extensively to ensure timely payment.
- Accurately track payments for construction, construction management, architectural services and legal invoices, and provide regular reports.
- Accurately maintain and track rent roll for portfolio exceeding 300 locations.
- Interact with landlords verbally and through correspondence on a regular basis to discuss rent, charges, notices, payment methods, discrepancies and reconciliations.
- Train, guide and support other Lease Administrator staff to enable accuracy, efficiency and success of entire department.
- Request, maintain and upload Business Licenses, Certificates of Occupancy, and other permits.
- Prepare check requests for certain invoices.
- Assist with other tasks as they arise, related to new offices, real estate committees, facilities, etc.
- Familiarity with General Office Equipment
- Familiarity with JD Edwards and related accounting software
- Successful interaction with municipal government and other bureaucratic agencies
- Notary public
- Experience with company intranets
- Typing and efficient 10-key data entry