What are the responsibilities and job description for the Project Assistant position at Westec Construction Management Company?
Overview
The Project Assistant provides administrative support to Project Managers through the coordination, preparation, and distribution of bid documents, contracts, and other project-related materials. This role also provides secondary administrative support to Administrator and Front-Office Coordinator as needed.
Responsibilities
- Provide administrative assistance to Project Managers on bidding, pre-construction, construction, and close-out tasks
- Print, upload, and distribute construction blueprints
- Draft, compile, and disseminate subcontract/contract documents
- Aid Project Managers with Client Portals and document submissions
- Gather and organize change order backup documentation
- Organize Project Manager invoicing as needed
- Set up construction job site services and maintain a current price list
- Maintain accurate project documentation, reports, and compliance records
- Create project-specific emergency contact lists and maps
- Distribute safety documentation to superintendents
- Deliver project documents and materials to jobsite as needed
- Maintain appropriate city/county/state licensing
- Assist the Front-Office Coordinator with lien waivers, insurance and subcontractor correspondence as needed
- Provide administrative support with invoice entry and tracking when tasked
- Notarize documents as required
Qualifications:
- Ability to lift: 50 lbs
- High school diploma or GED
- 3 years construction-related experience
- Strong written and verbal communication
- Excellent multi-tasking, time-management, analytical, and organizational skills
- Ability to prioritize multiple assignments and adapt quickly
- Strong skills in Microsoft Word, Excel & Adobe Acrobat
- Notary Public or willingness to become a Notary Public
- Ability to cross-train in administrative tasks for secondary coverage, such as during busy seasons and/or during Front Office PTO
- Detail-oriented and reliable
- Professional appearance and demeanor
Pay: $28.00 - $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Application Question(s):
- Do you have the ability to lift 50 pounds?
Education:
- High school or equivalent (Required)
Experience:
- construction industry: 1 year (Required)
- Administrative: 3 years (Required)
Language:
- English (Required)
License/Certification:
- Certified Notary Public (Preferred)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Longmont, CO 80501 (Required)
Work Location: In person
Salary : $28 - $30