What are the responsibilities and job description for the Administrative Support position at WESTCARE CALIFORNIA INC?
POSITION SUMMARY:
Person in this position will be responsible for providing general administrative support for the Program. Essential Job Functions include those listed below.
ESSENTIAL JOB FUNCTIONS:
- Serve as an active part of the San Joaquin Valley Veterans (SJVV) outreach team and carry out all required responsibilities as needed.
- Schedule appointments, manage correspondence, handle incoming/outgoing phone contacts, and type meeting minutes.
- Order supplies and reconcile purchase orders.
- Assist with preparation of meetings (photocopying, prep meeting rooms, etc.).
- Make travel arrangements for staff members as needed.
- Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.
- Assist with the updating and managing contract information in the WestCare Intranet database (CDS).
- Maintain filing system for administrative files and any other relevant files.
- Must embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
- Other relevant duties as assigned.
ESSENTIAL QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Excellent judgement, integrity, and discretion involving confidential information.
- Exceptional written and verbal communication skills.
- Proficient computer skills including but not limited to MS Excel and Word, Web-based programs, and tools.
- Ability to work well in a team environment.
- Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality.
- Professional appearance and demeanor.
- Must be sensitive to populations served.
- Ability to work flexible schedule (schedule may include weekends and evening hours).
- Military/Veteran is preferred.
- Must be able to successfully obtain and maintain a criminal background clearance
- Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required; and
- CPR Certification, First Aid Certification, and an annual Tuberculosis test.
- During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
EDUCATION and/or EXPERIENCE:
- Experience consisting of two (2) years of experience providing administrative support is strongly preferred.
- Experience working with individuals suffering from mental health and substance abuse disorders is required.
- Associate degree in field related to the position is preferred.
- GED or High School Diploma is required.
LICENSURE/CERTIFICATION:
- Not applicable for this position.
WORKING CONDITIONS:
- Work is primarily performed in an office or treatment setting.
- Some outdoor activities may be required.
- Professional appearance and demeanor.
- Work varied shifts, including weekends and holidays.
- Transportation of clients in company vehicle.
