What are the responsibilities and job description for the Office Assistant position at WESTCARE ARIZONA I INC?
Position Summary:
Person in this position will provide essential administrative and clerical support to ensure the efficient operation of our office. This position plays a key role in supporting staff, maintaining accurate records, handling financial tasks, and contributing to a well-functioning work environment.
Essential Job Functions:
- Provide general administrative and clerical support to office staff and management.
- Maintain an organized filing system for administrative documents, employee records, vendor files, and other relevant materials.
- Manage office inventory; order supplies in coordination with program managers/ coordinators; receive, sort, and distribute incoming mail and deliveries.
- Support the new hire process by assisting with onboarding paperwork and coordinate with the HR Manager and Office Manager throughout the hiring process.
- Maintain and update confidential employee files, including licensing documents & requirements for staff; notify staff of upcoming expirations and schedule/coordinate required renewals as needed.
- Assist with basic financial tasks such as processing invoices and check requests, coding credit card transactions, preparing bank deposits and monthly reports, and maintaining Excel spreadsheets.
- Copy, scan, and organize supporting documents; maintain accurate accounts payable records.
- Perform any other duties as assigned.
Essential Qualifications:
Certifications/Licenses:
Education:
- High school diploma or equivalent; associate degree or administrative certification preferred.
Experience and Competencies:
- Three to five years of experience as a full charge bookkeeper
- QuickBooks expert
- Billing software and/or Insurance knowledge helpful
- Exemplifies strong work ethic, is courteous and compassionate to clients and coworkers
Salary : $19