Administrative Coordinator

Who we are:

We are a water-focused engineering consulting firm, certified as a Great Place to Work® based on feedback from our community of over 260 team members.  We ranked top three in the AEC Advisors 2021 and 2022 Diversity Index Top Firms and were recognized as one of Fortune’s® Best Workplaces in Consulting and Professional Services in 2023, 2024, & 2025.  Since 1990, our mission has been to be the water firm of choice for both our clients and our team. Over the years we have built upon that mission and now integrate a host of high-quality services in groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from our multiple locations in the west.  As a team, we work with our clients to understand their true needs. Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2025 and beyond, West Yost is advancing water resources for future generations and living our core values every day.

Compensation range:  $18hr - $25.44hr.  Based on our Lake Oswego, OR office location.  (West Yost uses geographic salary differentials that would apply for candidates in other regions). 

LOCATION: Lake Oswego, OR ( https://www.westyost.com/locations/ )

**This position is not available for remote working.  Monday – Friday / 8am – 5pm in-office.** 

STATUS:  FULL-TIME, NON-EXEMPT.

ADMINISTRATIVE COORDINATOR
Location: Onsite | Full-Time

Do you love solving problems, streamlining processes, and staying ahead of the curve? Are you someone who naturally creates a welcoming environment and enjoys supporting a team’s success? If you bring a positive, can-do attitude and a passion for exceptional service, we’d love to meet you!  We’re proud of our collaborative culture and commitment to high-quality work.  As an Administrative Coordinator, you'll be an essential part of our team, helping to keep the office running smoothly while making a great first impression on clients and colleagues alike.

What You’ll Do

• Serve as the first point of contact for guests and team members—greeting visitors, answering phones, and ensuring a positive office experience.
• Provide general administrative support, including managing mail, assisting with expense reports, scheduling meetings, and ordering lunches for multiple locations.
• Maintain an organized and welcoming office environment, including supply ordering and upkeep of kitchen and shared spaces.

• Maintain a comprehensive and proactive calendar of upcoming events, including tracking of registration, abstract, award, and sponsorship deadlines.

• Maintain company vehicle, including scheduling, maintenance, and recordkeeping.
• Support project teams with printing and preparation of technical documents.

What We’re Looking For

• Friendly and professional demeanor with strong interpersonal skills.
• Dependable team player with excellent organization and problem-solving abilities.
• High attention to detail and the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite, Asana, and Teams.
• Comfortable with answering and transferring phone calls in a courteous and efficient manner.
• Valid driver’s license with a clean driving record.
• High school diploma (or equivalent) required. 3 years of administrative experience preferred.

TRAVEL REQUIREMENTS

*This position requires travel to other offices and/or client offices. Applicant must carry a valid driver's license. Applicant must also be able to meet West Yost’s rules and be eligible to drive for business. West Yost’s insurance carrier reserves the right to exclude applicants based on their driving record.*

Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence.  We are dedicated to our number one asset, our employees.  Because we are employee-owned, we are responsible for and rewarded by our own success. Come to West Yost where, with our support, you’ll do the best work of your life.

Standard benefits:

We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.

Other unique benefits:

You’ll be provided with support in on-going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer to peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance-based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement.

Salary : $18 - $25