Transportation Procurement Specialist 1 - Mercer County

Nature of Work

The Transportation Procurement Specialist 1 will report to the District Comptroller Office. Under general supervision, performs professional, full-performance level work procuring for the Department of Transportation and is responsible for purchasing functions, reviewing purchase requisitions for accuracy and completeness, contracts, inventory, and records management activities. Work may include the purchasing of goods or services requiring an in-depth knowledge of the area of employment. May monitor inventory and/or fixed assets. Performs related duties as required.

Pay Grade 12
T5114N

Typical Duties and Responsibilities

• Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts, or if manufacturer bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost-efficient bid meeting the requirements of the requisition
• Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in requisitions and adds needed information
• Performs full-level procurement functions in the state financial system wvOasis
• Types and/or assembles requisitions, correspondence, memoranda, and reports. Requests, obtains, and compiles all required documents from the purchase requester to complete the purchase order
• Records, monitors, and tracks requisitions and purchase orders to streamline the procurement process
• Serves as the agency contact for vendors to confirm shipping dates and destinations
• Monitors and oversees orders to ensure they meet the contract agreement
• Enters and maintains fixed assets and inventory records in the system of record, including substantiating the validity of assets based on commodity codes, dollar thresholds, and added property forms, updating and modifying records due to location or staffing changes, tagging fixed assets, and retiring assets in accordance with state guidelines for fixed asset and inventory control
• Conducts paper and on-site audits of fixed assets and inventory.
• Travel may be required; therefore, a valid driver's license is required.

Skills and Knowledge

• Knowledge of the State purchasing laws, rules, and regulations.
• Knowledge of the various types and grades of commodities and sources of supply.
• Knowledge of office methods, practices, and procedures.
• Knowledge of basic math and/or bookkeeping.
• Knowledge of inventory control procedures.
• Knowledge of records retention and disposal.
• Ability to review forms and merchandise accurately to determine that standards and specifications are met.
• Ability to understand and follow instructions.
• Ability to communicate effectively, both verbally and in writing.
• Ability to establish and maintain effective working relationships.

Minimum Requirements

REQUIRED TRAINING/EDUCATION

• Bachelor’s degree from a regionally accredited college or university.
• Substitution 1: Four (4) years of technical experience in governmental procurement, inventory management, or financial-related functions may be substituted for the training/education on a year-for-year basis through an established formula.
  OR
Substitution 2: A combination of completed coursework from a regionally accredited college or university and experience may substitute on a year-for-year basis through an established formula.

• None required.