Transportation Human Resources Associate - Marshall County

Nature of Work

The Transportation Human Resources Associate in this position will report to the District Headquarters, Personnel Unit. In a training capacity, performs highly specialized work at division level within the Department of Transportation. Work requires analysis, interpretation, and application of policies, procedures, laws, rules, and regulations specific to the operation of statewide human resources functions. Performs work under direct supervision and has little latitude for independent action. Work is reviewed and approved by the immediate supervisor or lead worker.

Typical Duties and Responsibilities

• Ensures compliance with all applicable policies, procedures, laws, rules and regulations.
• Learns to evaluate job applicants' education and work experience in relation to established standards.
• Learns to review proposed human resources actions for conformity to human resources policies and merit system rules and regulations; ensures timely processing of human resources transactions.
• Learns to inform applicants of job requirements, opportunities and benefits; explains rules, regulations and procedures; answers questions; advises applicants of appropriate course(s) of action.
• Learns to provide financial support work in general accounting and payroll.

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  Learns to review and analyze federal and state regulations and local provisions regarding salary and benefit issues.

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  Learns to provide information and instruction regarding procedures and methods involved in processing payroll; interpret and explain rules and regulations involving payroll.

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  Learns to analyze and maintain annual and sick leave balances.

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  Learns to reconcile, prepare, and distribute all W-2 information as well as any W-2 corrections as needed in conjunction with the WV State Auditor's Office.
• Participates in formal and informal training to develop the knowledge and abilities required for the class and for career growth and opportunity.
• Learns to approve, track, enter, and request information in regards to employee benefits management.
• Learns to draft and interpret uniform policies and operational procedures to ensure fair and equitable treatment of merit system employees.
• Learns to provide consultation services regarding law, rule and policy as well as the grievance procedure and federal and state personnel related laws to both agencies and employees.
• Learns to provide technical assistance and guidance to employers and employees regarding issues such as disciplinary action, sexual harassment, supervision, performance management, grievance resolution and other personnel matters.
• Learns to review, distribute, and obtain signatures for proposed settlement agreements pertaining to classified Division of Highways employees.
• Personal contacts are with employees of the same agency, but outside the immediate organization.
• May compose correspondence, job announcements, informational pamphlets, forms and work reports.
• Travel may be required; therefore, a valid driver’s license is required.

Skills and Knowledge

• Knowledge of the organization and specific functions of the Department of Transportation.
• Skilled in writing and reviewing highly specialized reports and information.
• Ability to evaluate operations and analyze information.
• Ability to maintain confidentiality and utilize discretion in all aspects of work.
• Routine skill to operate machinery such as basic office equipment, such as a keyboard or basic duplicating machine.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with a wide variety of individuals.

Minimum Requirements

REQUIRED TRAINING/EDUCATION

• High school diploma or the equivalent.

REQUIRED EXPERIENCE

• Two (2) years of full-time or equivalent part-time paid experience in human resources, payroll, bookkeeping, or accounting.
• Substitution: Successful completion of coursework from a regionally accredited college or university may be substituted for the required experience through an established formula.