Grants and Procurement Specialist, Rural Health Transformation Program (RHTP)

Position Title: Grants and Procurement Specialist, Rural Health Transformation Program (RHTP)

Reports To: Grants and Procurement Manager

Location: Charleston, West Virginia

Position Overview:

The West Virginia Rural Health Transformation Program (RHTP) is a comprehensive statewide initiative focused on revolutionizing healthcare access and quality in rural communities through federally funded initiatives. The effective and compliant procurement of technology, services, and partnerships is critical to the program’s success and fiscal accountability. The Grants and Procurement Specialist must be experienced and meticulous to manage all aspects of procurement for the RHTP initiatives. This role is responsible for the full lifecycle of Requests for Proposals (RFPs), Requests for Assistance (RFAs), grant and contract management, and subawards, ensuring strict compliance with all federal and state grant and procurement standards while supporting program managers in recipient and vendor selection and management.

Core Responsibilities:

• Grants and Procurement Process Management: Manage the end-to-end grants and procurement cycle, including developing grants and procurement timelines, issuing Requests for Proposals (RFPs), Requests for Assistance (RFAs), reviewing bids, evaluating grants, and coordinating the grants and vendor selection processes.
• Grants/Contract & Subaward Administration: Draft, review, execute, and manage grants and contracts and subawards with grantees and vendors, subrecipients, and partners, ensuring all terms and deliverables are clearly defined and met.
• Compliance Assurance: Ensure all assistance and procurement activities comply strictly with federal and state recipient and procurement standards, particularly relevant sections of 2 CFR 200 and state purchasing regulations.
• Program Manager Support: Provide direct support and guidance to RHTP program managers (e.g., HealthTech Appalachia, Connected Care Grid) in developing clear Requests for Assistance (RFAs), Statements of Work (SOWs), defining deliverables, and establishing performance metrics for grantees, vendors and subrecipients.
• Grantee/Vendor & Subrecipient Monitoring: Coordinate with the Grants/Procurement Manager on fiscal accountability and monitoring of grantee, vendor and subrecipient performance to ensure compliance and satisfactory execution of deliverables.
• Documentation & Record Keeping: Maintain meticulous documentation of all assistance and procurement activities, justifications, communications, and approvals for auditing purposes.
• Process Improvement: Identify and implement improvements to assistance and procurement policies and procedures to increase efficiency, transparency, and compliance across the RHTP.

Required Qualifications:

• Bachelor’s degree in Business Administration, Procurement, Grants Management, Supply Chain Management, Public Administration, or a related field.
• Minimum of 3 years of professional experience in grants, procurement, contract management, or purchasing, with specific experience in federally or state-funded environments.
• Expert knowledge of federal procurement standards (specifically 2 CFR 200) and applicable state purchasing regulations is critical to ensure audit readiness and legal compliance.
• Deep understanding of the full, end-to-end procurement lifecycle, including RFI/RFA/RFP development, bid review, negotiation, and vendor selection processes.

Core Competencies:

• Contract & Subaward Management: Skill in drafting, executing, and administering a variety of agreements (contracts, subawards, SOWs), ensuring clear terms, deliverables, and legal compliance.
• Fiscal Accountability: The ability to coordinate with finance and compliance teams to ensure proper tracking, documentation, and monitoring of expenditures and vendor performance.
• Attention to Detail & Documentation: Meticulous record-keeping skills are essential for maintaining comprehensive documentation of all procurement activities for auditing purposes.
• Process Improvement: The ability to analyze procurement workflows, identify inefficiencies, and implement improvements to enhance transparency, efficiency, and compliance.
• Stakeholder Collaboration: The ability to work closely and effectively with internal program managers and external vendors/subrecipients, often managing competing priorities and diverse needs.
• Communication & Guidance: Strong written and verbal communication skills to clearly articulate procurement policies, guide program managers in developing SOWs, and manage vendor relationships professionally.
• Commitment to the Governor’s mission of “Stronger Lives, Healthier Choices, and a Better West Virginia.”

Appointment and Compensation:

• This is an exempt (at-will) position under the Department of Health. Compensation will be commensurate with executive-level public service, experience, and qualifications. This position includes full state benefits and travel reimbursement for statewide engagement.
• This position is a full-time, term-limited appointment for a period of up to five (5) years and is contingent upon the award and continued availability of federal funding through the Rural Health Transformation Program. Continued employment beyond the project period is not guaranteed.

Applicants interested in learning more about the program and the State’s proposed approach may review the application materials here: https://governor.wv.gov/rht