What are the responsibilities and job description for the Operations Coordinator- Citation position at West Star Aviation, LLC?
OPERATIONS COORDINATOR
JOB SUMMARY
This hourly, non-exempt position provides planning support for the Production Departments. The Operations Coordinator will assist with planning, scheduling, and monitoring production activities, including creating work packages, and parts coordination. This position requires strong organizational skills and attention to detail; advanced knowledge of Word, Outlook, and Excel, as well as strong communication skills.
ESSENTIAL FUNCTIONS
- Must have reliable transportation to get to work each and every day.
- Create work packages for incoming aircraft, including printing, collating and organizing work cards, from customer's maintenance tracking system.
- Entering discrepancies into Corridor as needed.
- Sort and organize paperwork at aircraft, such as parts traceability, completed work cards, log entries, and burn certifications, as applicable.
- Assist with managing the department schedule by creating, monitoring and updating the appropriate system.
- Assist with parts ordering, prior to aircraft arrival if necessary, and throughout the project as well as following through with parts arrival status in coordination with the Purchasing team.
- Coordinating with vendors for repairs and services.
- Monitor and update the work load sheet, with summary of all projects.
- Material quantity tracking for Completions projects.
- Any other job-related duties as assigned by supervisor or management.
JOB SPECIFICATIONS
Education
High school diploma or equivalent.
Avalid driver's license approved for airline travel and/or a valid passport is ideal
Experience
Extensive experience using Microsoft Office products to include Excel.
Extensive office and administrative support experience.
Initiative
Self-motivated and able to maintain a rapid pace.
Responsibility
Follow all company and safety rules during performance of duties.
Maintain customer oriented work habits.
Help organize the work and flow of multiple projects.
Assistance in the creation and completion of work orders and work packets.
Contacts
Program Managers and Project Managers.
Team Leaders.
Technical Sales Representatives.
Customers and outside vendors.
Parts and Purchasing personnel.
