Chapter Coordinator

Position Description: Chapter Coordinator

Organization Overview

The West Slope Colorado Oil & Gas Association (WSCOGA) is dedicated to advancing responsible development of Western Colorado's natural gas and petroleum resources for the benefit of society. WSCOGA is an affiliated chapter of the Colorado Oil & Gas Association (COGA), a nationally recognized trade association promoting the expansion of Rocky Mountain natural gas markets, supply, and infrastructure.

Learn more at www.wscoga.org.

Position Summary

The Chapter Coordinator plays a central role in supporting WSCOGA’s mission by managing the day-to-day operations of the office, coordinating major events, and providing executive and membership support. This position blends event planning, communication, and organizational management in a dynamic, mission-driven environment. It is ideal for a proactive, detail-oriented professional who thrives on managing multiple priorities and making a visible impact in a small but high-performing team.

The position reports directly to the Executive Director.

Key Responsibilities

Event Coordination (40%)

• Plan and execute WSCOGA’s signature events, including the Annual Charity Golf Tournament, Sips & Scholarships Awards Reception, Bull Ride N’ BBQ, Annual Meeting, and other association events.
• Manage all event logistics: budgets, venue coordination, vendors, volunteers, and materials.
• Oversee contractors and maintain inventory of event supplies.
• Develop and monitor event budgets and assist in annual association budget requests.

Membership & Administrative Support (35%)

• Serve as the primary point of contact for WSCOGA members, providing exceptional customer service.
• Support membership recruitment, renewals, and communication initiatives.
• Maintain accurate membership databases, mailing lists, and committee calendars.
• Respond to member inquiries promptly and professionally.

Executive Support & Office Management (20%)

• Provide administrative support to the Executive Director, including scheduling, correspondence, and meeting coordination.
• Prepare agendas, print materials, and handle technology or teleconferencing logistics for meetings.
• Manage office supplies, maintain organized files, and sustain a welcoming office environment.
• Handle general inquiries via phone, email, and website forms.

Communications & Outreach (5%)

• Assist with maintaining and updating the WSCOGA website and social media channels.
• Design and distribute newsletters, graphics, and outreach materials to enhance engagement.
• Coordinate with the Executive Director on strategies to strengthen WSCOGA’s visibility and brand.

Qualifications

Required Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Minimum two (2) years of experience providing administrative, event, or executive-level support.
• Proficiency with Microsoft Office 365, social media, and basic graphic design tools.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational ability.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Flexibility to work occasional evenings and weekends for events.
• Ability to lift up to 25 lbs.

Preferred Qualifications

• Experience working with nonprofits, associations, or energy-related organizations.
• Familiarity with event management and CRM software (e.g., Cvent).
• Experience in marketing, communications, or graphic design.
• Knowledge of Western Colorado’s energy industry and communities.

Core Competencies

• Initiative and self-direction
• Professional communication
• Attention to detail
• Collaboration and teamwork
• Problem-solving and adaptability

Compensation and Benefits

Salary: $35,000–$55,000, commensurate with experience and qualifications.

Benefits: Comprehensive health insurance package and potential for retirement benefits. WSCOGA offers a collaborative, mission-driven work culture with opportunities for professional growth.

To Apply

Submit a résumé, cover letter, and three professional references (including at least one supervisor) by Friday, October 24, 2025, to:

Chelsie Miera

Executive Director, WSCOGA

Email: Chelsie.miera@wscoga.org

Equal Opportunity Statement:

WSCOGA is an equal opportunity employer.