What are the responsibilities and job description for the Accounting Clerk/Administrative Assistant position at West Point Industries?
Job Summary
Performs various administrative and accounting tasks in a manufacturing environment. Assists with financial transactions, maintaining records, and providing general administrative support.
Responsibilities and Duties
1. Financial Transactions:
- Process invoices, receipts, and payments.
- Prepare and issue checks, ensuring accuracy and proper authorization.
- Reconcile financial discrepancies and resolve any issues.
- Maintain accurate and up-to-date financial records.
- Monitor accounts payable and accounts receivable.
2. Record Keeping and Documentation:
- Maintain filing systems and databases for financial and administrative records.
- Organize and maintain documentation related to financial transactions, including invoices, receipts, and purchase orders.
- Prepare and maintain spreadsheets, reports, and other financial documents.
- Update and maintain inventory records as necessary.
3. Administrative Support:
- Answer phone calls, respond to inquiries, and direct calls to appropriate personnel.
- Greet and assist visitors, clients, or customers.
- Assist with general office tasks, such as ordering supplies and organizing office spaces.
4. Compliance and Reporting:
- Assist with the preparation of financial statements and reports.
- Follow established accounting procedures and internal controls.
- Ensure compliance with relevant laws, regulations, and company policies.
- Assist with audits and provide necessary documentation and support.
5. Software and Systems:
- Utilize accounting software and spreadsheets to perform financial tasks.
- Proficiently use office software (e.g., word processing, spreadsheet, and presentation software).
6. Collaboration and Communication:
- Collaborate with other team members and departments to facilitate efficient workflows.
- Communicate effectively with colleagues, clients, and vendors.
- Provide support and assistance to other team members as needed.
Requirements:
- High school diploma or equivalent; an associate's degree or certification in accounting or related field is preferred.
- Prior experience in an office or accounting environment is beneficial.
- Strong attention to detail and accuracy.
- Proficient computer skills, including knowledge of accounting software and MS Office.
- Familiarity with financial and accounting principles.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
Job Types: Full-time, Part-time
People with a criminal record are encouraged to apply
Work Location: In person