What are the responsibilities and job description for the Secretary/Administrative Assistant position at WEST MIDDLE?
Position Qualifications
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High School Diploma or equivalent required; some college coursework preferred
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Prior clerical or administrative experience preferred
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Bilingual in Spanish and English preferred
Duties and Responsibilities
Reception
- Fosters a warm, welcoming culture for LISA West Middle School
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Maintains documents, files, and records to ensure accurate and up-to-date information for students, families, and staff
- Tracks student absences, enters information for District records, and contacts families as needed
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Accepts payments for aftercare, field trips, and other campus needs
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Answers telephone calls and provides information and assistance to callers, including food services inquiries
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Greets visitors, provides appropriate requested information, and directs them to staff members as applicable
- Assists administrators as requested
- Contacts parents as needed
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Performs other related duties as assigned
Administrative Assistance
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Distributes incoming campus mail appropriately
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Assists in maintaining inventory of office supplies and materials to ensure availability
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Copies and distributes documents and materials (e.g., correspondence, bulletins, reports) for administrative, instructional, and clerical staff
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Prepares and mails report cards each grading period
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Provides additional administrative support as needed by the school administrator