What are the responsibilities and job description for the Medical Administrative Assistant position at West Coast Wound & Skin Care?
Job Summary:
We're looking for an organized, proactive Administrative Assistant to handle scheduling, coordination, and a wide range of day-to-day administrative tasks. This is not a clinical or patient-facing role, but candidates with prior experience working in a clinic, hospital, or other healthcare setting are strongly preferred, as familiarity with medical terminology, workflows, and documentation will be valuable.
Key Responsibilities:
- Manage complex scheduling and calendars across multiple stakeholders
- Make and field phone calls on behalf of the team/organization
- Coordinate meetings, appointments, and logistics
- Handle correspondence, email management, and follow-ups
- Organize and maintain files, records, and documentation
- Prepare reports, summaries, or other materials as needed
- Liaise between internal staff and external contacts (providers, vendors, partners)
- Support general office operations and ad hoc projects
Qualifications:
- 1 years in an administrative, coordinator, or assistant role
- Prior experience in a healthcare/clinical environment (clinic, hospital, medical practice) a strong plus
- Comfortable with medical terminology and healthcare workflows
- Excellent verbal and written communication skills, especially on the phone
- Strong organizational skills and ability to manage multiple priorities
- Proficiency with Microsoft Office/Google Workspace and scheduling tools