What are the responsibilities and job description for the Inventory Control Coordinator position at West Chester University Student Services, Inc.?
The primary responsibility of the Inventory Control Coordinator is to process all Campus Store invoices for clothing, gift, insignia, art supplies and textbook departments. The Inventory Control Coordinator is responsible for the loading dock/back stockroom area with shipping and receiving of materials. The part-time help will report to this position.
Reporting to the Course Materials/Operations Manager, this is a part-time position that is required to open and close the store and work selected weekends. The Inventory Control Coordinator leads the Shipping & Receiving team and oversees the end of semester textbook return process.
Principle Duties and Responsibilities:
- Responsible for leading all part-time staff to follow the Shipping and Receiving procedures for the back stock room, dock and shipping receiving area
- Maintains “Detail of Ordered Not Received” report in TA2 for textbooks on a daily basis so that all PO’s are current and invoices are received within a 24-hour period to ensure a timely payment and accurate inventory numbers
- Obtaining proper invoices from vendor if not provided in shipment
- Matching up invoices with packing slips and PO’s to review for accuracy
- Receiving and final posting of materials
- Responsible for the integrity of General Merchandise, clothing and supplies inventory
- Obtaining matched invoices/PO’s from the Assistant Director of Retail Operations/Senior Buyer and receiving all non-book items into inventory
- Final posting of all GM and providing final paperwork to Business Office
- Coordinates the end-of-semester returns for textbooks after obtaining chargebacks pick lists from the Textbook Department for the merchandise to be returned to publishers and wholesalers, editing the pick lists if there is a discrepancy in quantities, supervising part-time student staff and double checking their work, and shipping out all returns within one month of starting
- Works with the Business Office to ensure proper credit is obtained within one month of returns shipping
- Develops strategies to simplify processes, and improve accuracy and efficiency
- Provides appropriate direction and support to team members to ensure effectiveness and efficiency of end-of-year inventory
- Maintains up-to-date and current return policies in the textbook inventory system (TA2), obtaining vendor contact information for new vendors, keeping all contact information for vendors clean and current
- Participates in, on a rotating basis, Campus Store opening and closing schedule
- Manages our delivery hours with all delivery companies
- Assists with inventory/cycle counts and other inventory-related projects as needed
- Adds new items into the inventory system.
- Assists with processing online orders as needed
- Related duties and responsibilities as necessary and/or assigned
Required Experience:
- Proven organizational and analytical skills with excellent attention to detail
- Proactive problem solving ability
- Strong strategic thinking skills
- Knowledge of inventory control procedures
- Ability to complete data entry tasks in a timely manner
Preferred Experience:
· Previous experience in receiving/shipping/inventory
· Ability to stand, walk, bend, reach, lift and carry materials daily
· Ability to lift and move boxes/packages weighing ≈ 50 lbs.
· Proficient in Microsoft Excel
Ability to Commute:
- West Chester, PA 19383 (Required)
Work Location: In person