Werko Machine Company — Pennsauken, NJ

Employment Type: Full-Time | Reports To: President

What your day looks like

You open the office at 7:30 AM, scan overnight orders, and line up the day’s priorities. Customer orders you entered yesterday are already moving; you update work orders, job travelers, and schedules in the ERP, then walk the floor to confirm status with supervisors. A supplier calls about lead times—your purchase order keeps things on track. Before lunch, you reconcile invoices, send a few quotes, and finalize packing slips and certificates of conformance for a shipment. The afternoon brings onboarding paperwork for a new hire, a safety record check ahead of a fire inspection, and a round of customer updates on deadlines and priorities. You close the loop on emails, tidy your workspace, and finish the day with a clear, organized desk.

Impact you’ll own

• Run daily front-office operations: scheduling, correspondence, supply ordering, and reception.
• Shepherd customer orders from entry through delivery, tracking work orders and job travelers.
• Coordinate with shop supervisors to relay status, deadlines, and priority changes to customers.
• Manage supplier relationships; issue POs, follow up on materials, and reconcile vendor invoices.
• Handle AP/AR, billing, and basic bookkeeping using QuickBooks (or similar).
• Create quotes, packing slips, shipping paperwork, and certificates of conformance.
• Maintain inventory records for customer parts.
• Support HR administration: maintain employee files, assist onboarding, and keep records current.
• Keep compliance documentation up to date (safety logs, fire inspections, and related records).
• Be the primary contact for calls, emails, and walk-in customers.

What you bring

• 5 years in office management or administrative leadership; manufacturing experience strongly preferred (familiar with tolerances, materials, machining processes, and reading blueprints/drawings).
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort with ERP/shop management tools.
• Experience with bookkeeping software—ideally QuickBooks—and core accounting basics.
• Exceptional organization and multitasking in a fast-paced shop; habit of ending each day with a clean, orderly desk.
• Clear written and verbal communication across customers, vendors, and shop teams.
• Education: High school diploma or equivalent required; associate’s degree or higher in business or related field preferred. (The original listing also referenced a Bachelor’s Degree under proficiencies—candidates with one are welcome.)

Schedule

Monday–Friday, 7:30 AM – 4:00 PM

Compensation & benefits

• $28–$33 per hour
• Pension plan / 401(k)
• Life insurance
• 2 weeks PTO / sick leave
• End-of-year bonus
• Health insurance
• Vision plan

Tools you’ll use

• ERP software
• Accounting software (QuickBooks)
• Standard Operating Procedures (SOPs); leadership/people management