Office Assistant

OFFICE ASSISTANT

Union Full Time Position: M-F/8-hour shifts/No Nights or Weekends

PTO, Benefits, Paid Holidays, 403(b) Retirement with Agency Contribution and more perks.

SUMMARY
The Office Assistant will provide administrative assistance and support to the front office of the Agency and Clinical Supervisor team.

ESSENTIAL DUTIES AND RESPONSIBILITIES
*

• • Assist in formatting and drafting of agency documents
• • Answer busy multi-line phone, make timely transfer of calls to staff, and data entry
• Draft letters and other communications
• Compile reports from multiple software systems and platforms.
• Collect and merge data for projects and reports
• Record and manage minutes during assigned meetings
• Schedule appointments and meetings
• Assist with organization of electronic medical and other records
• Maintain survey delivery and data
• Aid with special projects
• Communicate with vendors through messaging software system
• Process incoming and outgoing mail
• Purchase supplies using online platforms
• Assemble resource folders and supply kits
• Backing up Receptionist position as needed

QUALIFICATIONS
The individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time.

JOB SPECIFICATIONS

• Associates degree in a related field preferred. Will consider relevant experience.
• Administrative Assistant experience preferred
• Calendaring/Scheduling knowledge is a plus
• Strong computer fundamentals; ability to learn various operating systems and web applications
• Thorough understanding of word processing, spreadsheet applications and database applications
• Strong computer fundamentals; ability to learn various operating systems and web applications
• Thorough understanding of word processing, spreadsheet applications and database applications
• Proficiency operating Microsoft Office products
• Ability to work in the office located in Brooklyn, MI

DEI STATEMENT: WellWise Services Area Agency on Aging will purposefully identify, discuss, and address issues of diversity, equity, and inclusion and the impacts they have on our clients, staff, organization, and community. We will challenge ourselves to understand and correct any inequities we may discover and gain a better understanding of ourselves during this purposeful process. We will develop and implement strategies that dismantle and rectify inequities within all aspects of our agency.

Job Type: Full-time

Pay: $17.06 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)
• Office experience: 1 year (Preferred)

Work Location: In person