Description

Contract Manager

 

Department: Strategy

Location:  1500 Expo Pkwy

Reports to:  Chief Strategy Officer

Status: Full time

FLSA: Exempt

Pay Range: $101,100-$131,430

EEO-1:  Professional

 

Organization Information

WellSpace's mission is "achieving regional health through high quality comprehensive care." We believe that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. At WellSpace, we see you! 

 

We are driven to serve the whole person through comprehensive, integrated care, spanning medical, dental, behavioral health, and supportive services across the region. We do this by building a team of exceptional colleagues who are dedicated to our mission and becoming part of the communities we serve.

 

As the region's largest Community Health System, WellSpace utilizes a Confluence Model to integrate an internal network of healthcare modalities, including Federally Qualified Health Centers (FQHC), Certified Community Behavioral Health Center (CCBHC), Drug Medi-Cal and Specialty Mental Health programs, California's second largest 988 Suicide and Crisis Lifeline Center, an independent Risk Bearing Organization (WellSpace Nexus), and more into a seamless confluence of care.

 

To ensure the highest quality of care, WellSpace is accredited by the Joint Commission for Ambulatory Care, Behavioral Health and as a CCBHC. Further, it is certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home. WellSpace's crisis programs are accredited by the American Association of Suicidology and the International Council for Helplines.

 

 

Position Summary

 

The Contract Coordinator plays a critical role in the administration and oversight of contract-related processes for the organization, including vendor agreements, government programs, employment-related contracts, and insurance carrier arrangements. This position ensures that contracts are reviewed, organized, tracked, and processed in a timely, compliant, and efficient manner, supporting internal departments and maintaining alignment with regulatory and funding requirements. This role demands high attention to detail, strong organizational and legal filing skills, and working knowledge of nonprofit operations, California laws, and grant compliance regulations.

 

Required Qualifications

 

• Bachelor’s degree or Paralegal Certificate preferred.
• Minimum 3 years of experience in contract administration, legal secretary, paralegal, grants administration, or nonprofit compliance support.
• Working knowledge of contracts, drafting contract language, and general legal terminology.
• Familiarity with federal and state government programs,  audit practices, and nonprofit procurement standards.
• Strong attention to detail and accuracy in document handling and review.
• High-level proficiency in Microsoft Office Suite, Adobe Acrobat, and contract management systems (e.g., DocuSign, SharePoint, or equivalent).
• Strong organizational, analytical, and time management skills with ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Commitment to HIPAA and ability to abide by standards of professional ethics and maintain confidentiality.
• Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.
• Assist and support the Center/Department/Program to meet standards of High Reliability.

 

 

Essential Responsibilities

 

• Review, track, and process vendor, employment, independent contractor, government programs, and insurance carrier agreements in accordance with organizational policies and regulatory requirements.
• Maintain a centralized electronic and physical filing system for all contracts and ensure proper version control, accessibility, and confidentiality.
• Monitor contract renewal dates, expirations, and key performance indicators; coordinate with appropriate departments to ensure timely renewals or modifications.
• Ensure all contracts are compliant with applicable California nonprofit law, federal grant requirements, and internal procurement and HR procedures.
• Assist in preparing contract templates, addenda, amendments, and board-approved agreements with careful attention to legal and compliance language.
• Coordinate with funders and vendors to support contract reviews and secure required documentation, signatures, and certifications.
• Support the Finance, HR, and Compliance departments in aligning contractual obligations with grant terms and budgetary limits.
• Prepare summaries, contract logs, reports, and tracking spreadsheets for leadership and board review.
• Attend cross-departmental meetings related to contracts, risk management, and compliance; provide updates and recommend process improvements.
• Monitor and maintain documentation needed for audits, grant reports, and regulatory filings related to contracting.

 

 

Benefits

Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.

 

• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

 

Physical Demands and Work Environment

The work environment is characteristic of a medical clinic environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands and arms to reach.  The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.   The employee must also possess hearing and speech to communicate in person and over the phone.  The noise level in the work environment is usually quiet.

 

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care.  The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

 

WellSpace Health is committed to the principles of equal employment.  We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.  It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws.  WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

WellSpace Health is an Equal Opportunity Employer

 

 

Qualifications

Salary : $101,100 - $131,430