What are the responsibilities and job description for the Accounts Payable Clerk position at Wellroot Family Services?
Summary
The Accounts Payable Clerk is responsible for ensuring timely and accurate processing of vendor invoices and payments for Wellroot and its affiliates. This role focuses on maintaining strong vendor relationships, ensuring compliance with internal controls, and supporting efficient financial operations through accounts payable processes.
Essential Functions (Accounts Payable Core)
Receive, review, and process vendor invoices for accuracy, proper approvals, and coding
Enter invoices into Microix and ensure completeness of supporting documentation
Review and approve accounts payable transactions to ensure accuracy and compliance
Process vendor payments (checks, ACH, and other methods) in a timely and accurate manner
Maintain and update vendor records, including W-9s and payment details
Serve as the primary point of contact for vendor inquiries and resolve invoice or payment discrepancies
Ensure adherence to established payment terms and organizational policies
Assist with bank transfers related to vendor disbursements and maintain proper documentation
Support reconciliation of accounts payable subledger and assist with cash posting activities as needed
Maintain organized and accurate A/P files for audit and internal review purposes
Additional Duties (Limited Accounting Support)
Assist with preparation and posting of journal entries, under direction of the Lead Accountant
Provide limited support for bank reconciliations, primarily related to disbursement activity
Assist with audit preparation by gathering requested documentation and supporting schedules (non-lead role)
Support other accounting functions on an as-needed basis, as assigned by the Controller
Qualifications
Required Skills/Abilities:
Experience with Microix, Microsoft Dynamics GP, or similar accounting systems preferred
Work Environment
This job is a hybrid position with regular office presence, and off-site presence for specific
meetings and events. This job operates in a professional office environment. This role routinely
uses standard office equipment such as computers, phones, photocopiers, filing cabinets
postage machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the employee is
occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach
with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The
employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by
the job include close vision, distance vision, color vision, peripheral vision, depth perception and
the ability to adjust focus
The Accounts Payable Clerk is responsible for ensuring timely and accurate processing of vendor invoices and payments for Wellroot and its affiliates. This role focuses on maintaining strong vendor relationships, ensuring compliance with internal controls, and supporting efficient financial operations through accounts payable processes.
Essential Functions (Accounts Payable Core)
Receive, review, and process vendor invoices for accuracy, proper approvals, and coding
Enter invoices into Microix and ensure completeness of supporting documentation
Review and approve accounts payable transactions to ensure accuracy and compliance
Process vendor payments (checks, ACH, and other methods) in a timely and accurate manner
Maintain and update vendor records, including W-9s and payment details
Serve as the primary point of contact for vendor inquiries and resolve invoice or payment discrepancies
Ensure adherence to established payment terms and organizational policies
Assist with bank transfers related to vendor disbursements and maintain proper documentation
Support reconciliation of accounts payable subledger and assist with cash posting activities as needed
Maintain organized and accurate A/P files for audit and internal review purposes
Additional Duties (Limited Accounting Support)
Assist with preparation and posting of journal entries, under direction of the Lead Accountant
Provide limited support for bank reconciliations, primarily related to disbursement activity
Assist with audit preparation by gathering requested documentation and supporting schedules (non-lead role)
Support other accounting functions on an as-needed basis, as assigned by the Controller
Qualifications
Required Skills/Abilities:
- Strong organizational skills and ability to manage multiple tasks effectively, efficiently
- Billing and collections of aged receivables experience is highly desirable
- Strong Microsoft Office skills, including Excel, Word and Outlook
- Good written and oral communication skills are essential
- Education: High School Diploma
Experience with Microix, Microsoft Dynamics GP, or similar accounting systems preferred
Work Environment
This job is a hybrid position with regular office presence, and off-site presence for specific
meetings and events. This job operates in a professional office environment. This role routinely
uses standard office equipment such as computers, phones, photocopiers, filing cabinets
postage machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the employee is
occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach
with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The
employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by
the job include close vision, distance vision, color vision, peripheral vision, depth perception and
the ability to adjust focus