What are the responsibilities and job description for the Office Assistant position at Wellness West LLC?
Job Overview
We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team! This role is vital in ensuring the smooth operation of daily office functions, supporting administrative tasks, and providing exceptional customer service. The ideal candidate will bring strong organizational skills and a positive attitude to create an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and collaborative workplace.
Responsibilities
- Manage front desk duties including greeting visitors, scheduling appointments, answering phones and directing calls with excellent phone etiquette.
- Perform data entry and maintain accurate records using clinic software, and Microsoft Office applications.
- Support office management with tasks such as verifying insurance coverage, billing duties which entail taking and applying payments, and contacting clients about past due balances.
- Assist with client communication by providing timely responses to inquiries and supporting clinicians.
- Handle administrative responsibilities including proofreading documents, and preparing Word processing materials
- Maintain cleanliness of common areas.
- Contribute to overall office productivity through effective time management, organization skills, and technical proficiency in computer literacy.
Qualifications
- Demonstrated customer service skills with professional phone communication and proper phone etiquette.
- Strong communication skills: friendly, professional, articulate.
- Computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets.
- Excellent organizational skills with the ability to multitask efficiently.
- Prior experience with front desk operations, data entry, filing, proofreading, and time management is highly desirable.
- Understanding of medical office procedures and privacy practices will be considered an asset.
Join us in creating a vibrant workplace where your organizational talents make a real difference! This role offers valuable experience in office administration while supporting a collaborative team.
Pay: $15.00 - $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
Work Location: In person
Salary : $15 - $17