What are the responsibilities and job description for the Office Administrative Assistant position at Wellness Clinic?
Job Overview
Immediate temporary position with possibility of permanent position.
We are seeking an experienced Office Admin Assistant to join our team at a holistic wellness center in Huntington, NY. The ideal candidate will be responsible for overseeing the daily operations of our office, ensuring efficiency, and supporting the team in various administrative tasks. Being on time and ability with multi-taking are a must!
Interest in the wellness industry plus someone who embodies a healthy lifestyle is preferred. Must have at least 1 year of office experience and comfortable with speaking on the phone.
Direct assistant to the CEO/ Doctor
Fill in for office assistants as needed & all duties of an office assistant while in office
Duties: greeting patients, answering phones/emails, checking labwork & uploading documents to electronic health records
Work well with assistants, other wellness professionals, and maintaining wellness treatment rooms
Community liaison -reach out & schedule events/tables/fairs etc…
Cold calling, in -person meetings etc
Work community events when possible - weekend hours as needed
Social media: reels, stories, posts
Billing - insurance
Order supplies & maintain office needs
Duties
- Communicate effectively with staff and patients
- Supervising administrative staff such as assistants and professionals
- Managing office: ordering supplies, decorating, maintaining products
- Organizing and maintaining physical and digital files
- Handling payroll tasks
- Planning and coordinating office events
- Managing schedules and appointments
Requirements
- Proven experience in an office management role - 5 years experience a must!
- Strong organizational skills
- Proficiency in clerical tasks
- Ability to multitask and prioritize workload effectively
- Experience with budgeting and financial tasks
- Excellent communication skills
- Proficient in schedule management and event planning
Job Type: Part-time
Pay: From $20.00 per hour
Benefits:
- Employee discount
- Professional development assistance
Work Location: In person
Salary : $20