What are the responsibilities and job description for the Production Administrative Assistant Monday-Friday 7:00am-3:30pm position at Weller Metalworks?
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**CORRESPONDENCE FROM RECRUITERS WILL NOT BE ENTERTAINED OR RETURED.
Job Title: Production Administrative Assistant
Department: General Administration
Reports To: Engineering Manager
This is a Full-Time position Monday-Friday 7:00am-3:30pm
SUMMARY
The Production Administrative Assistant will perform a variety of clerical duties for the Engineering Department. This is a fast-paced environment. Various duties would include, but not limited to: record maintenance, data entry and retrieval, document checking and comparison, assembling, compiling and comparing data. Scanning completed orders. The ideal candidate will be a dependable, motivated, self-starter, be detail minded and comfortable with little supervision. This candidate will work primarily under the direction of the Engineering Manager and may be asked to assist in other areas of the business as necessary. Prior manufacturing experience would be a plus for us.
ESSENTIAL DUTIES, RESPONSIBILITIES AND FUNCTIONS
The job duties listed are typical examples of the work performed in this administrative support position. The Production Administrative Assistant would be expected to be flexible when special projects are assigned and work with a sense of urgency.
1. Perform administrative updates to parts prior to release for production in ERP system. This would include updating notes, attaching engineering requirements, control plans, drawings etc. onto routers as instructed by the Engineering Manager.
2. Review and verify the Bill of Material after the initial Production Part Approval Process (PPAP) runs to compare estimated versus actual run times and make necessary adjustments in ERP system for accuracy.
3. Print, correlate, distribute and coordinate routers for manufacturing to meet production deadlines.
4. Responsible for keeping accurate inventory records in our ERP system. This would include following up on raw material orders and receipt of the raw materials.
5. Maintaining accurate and up-to-date engineering change notices by downloading and filing updates from the customer.
6. Communicating with customers regarding CAD models.
7. Tracking and following up with any engineering changes or deviations and submitting to the customer
8. Schedule drawing change requests
9. Creates work orders for production
10. Scanning of all completed work orders in the system
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential administrative duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school education or GED, previous experience in a manufacturing environment would be a plus. Strong oral and written communication skills, ability to communicate effectively and interact well with other co-workers. Knowledge of office practices and procedures. Proficiency in Microsoft Office products and knowledge/ability to work with ERP system and set priorities.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short email correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. A strong command of English usage, spelling, punctuation, and grammar.
REASONING ABILITY
Ability to apply common sense understanding and ask questions, when necessary, carry out instructions furnished in written, oral, or diagram form. Problem solving skills
PHYSICAL DEMANDS
This is a fast-paced environment. The right candidate must be flexible with pivoting from one task to another. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties require sufficient mobility to work in a usual office setting and use standard office equipment including a computer, telephone, copy/fax machine. The employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the office work environment is negligible to low.
Office Help Quality Responsibilities
1. Begin each day with a "Zero Defect" attitude.
2. Follow all quality, process, and safety procedures as defined by departmental procedures or specific work instructions.
3. Advise your supervisor of any deficiencies in your work product or the work products of your peers.
4. Advise your supervisor of any deficiencies in any work instructions, routers, drawings, procedures, or tools.
5. Make any suggestions to improve the quality performance of your department.
6.Insist that your supervisor, and management, respond to any improvement initiatives that you may have suggested.
7. Understand and Monitor Company Quality Performance and your role in meeting Company Goals.