What are the responsibilities and job description for the Jobsite Secretary - Data Center Construction position at WEITZ-ABITAT MISSION CRITICAL?
You Don’t Just Set the Standard for the Project, You’re the Blueprint Behind It
SEARCH JOBS
Keyword(s)
Location When autocomplete results are available use up and down arrows to review and enter to select. Touch device users, explore by touch or with swipe gestures.
Radius Select miles 5 miles 15 miles 25 miles 35 miles 50 miles 75 miles 100 miles
Jobsite Secretary - Data Center Construction
Muskogee, Oklahoma
Apply Now
Administrative Full-Time
Share this job
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw
Apply Now
Explore This Area
Work That’s Meaningful >
We are more than construction —it’s about the people who show up every day with pride and purpose, building work that has meaning to a community.
Jobs for you
You have not saved any jobs yet.
Join Our Talent Community
Be one of the first to see the latest jobs here at Weitz and get up-to-date company news!
Sign up for Talent Community
Join our Talent Community by registering and receive regular updates on opportunities, events, and career information.
First Name
Last Name
Email Address*
Phone Number
InterestPlease select a category or location option. Click “Add” to create your job alert.
Category
LocationWhen autocomplete results are available use up and down arrows to review and enter to select. Touch device users, explore by touch or with swipe gestures.
By signing up, I acknowledge I have read the Weitz privacy policy, and I wish to receive email communications and SMS communications. I understand I can opt-out from receiving email and SMS communications at any time.
The weitzway in action
Inside our culture Learn More
TOP 5 TRAITS FOR A PM Learn More
Empowering You With Benefits Learn More
Jobsite Secretary - Data Center Construction
Muskogee, Oklahoma
Apply Now
Administrative Full-Time
Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw
Apply Now
Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw
Apply Now
Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw
SEARCH JOBS
Keyword(s)
Location When autocomplete results are available use up and down arrows to review and enter to select. Touch device users, explore by touch or with swipe gestures.
Radius Select miles 5 miles 15 miles 25 miles 35 miles 50 miles 75 miles 100 miles
Jobsite Secretary - Data Center Construction
Muskogee, Oklahoma
Apply Now
Administrative Full-Time
Share this job
- X
- Email
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
- Greet and assist visitors to the site, including owner customers (or potential customers), vendors, delivery personnel, subcontractors, and salespeople in a friendly and professional manner. Assist each visitor expeditiously.
- On a daily basis, receive, sort, read, and distribute mail expeditiously. Prepare all outgoing mail including envelopes, letters of transmittal, and overnight packages.
- Receive, date, and log all drawings and transmittals.
- Type correspondence, weekly job meeting minutes, and reports for all team members
- Maintain accurate and comprehensive job files in a neat and orderly fashion.
- Coordinate with the superintendent the completion of daily reports, equipment reports, and schedule updates.
- Support all team members in performance of their assigned safety responsibilities.
- Assemble receiving tickets for all site deliveries and submit to the main office weekly.
- Assign job number, work package, and cost codes to accounting documents prior to processing payment.
- Communicate with vendors on matters related to payment or lien waiver discrepancies.
- Maintain jobsite time logs and convert them to employee time sheets upon completion of each pay period.
- Cross-check all cost codes used against existing codes; flag and resolve any incorrect codes.
- Report equipment usage in a timely manner.
- Obtain labor quantities from the field staff and submit weekly.
- Aid in the tracking of purchases, job accounts, and the cost coding of all job invoices.
- Perform other duties as assigned.
- Education: A high school diploma is necessary for this position; college coursework is helpful.
- Experience: Must possess two years of secretarial experience.
- Skills: Independent judgement, excellent organizational skills, and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position. A qualified candidate will possess excellent public relations skills and be able to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential. Being able to recognize frequent callers both on the telephone and in person is important.
- Technology: Knowledge of Microsoft Office applications is necessary, as are good typing and general office skills.
- Competitive Pay
- Rewarding Bonus Program
- Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
- Employer-Paid Short and Long Term Disability Programs
- Employer-Paid Life Insurance
- Generous Paid Time Off Provisions
- 401K Retirement Savings Plan with Company Match
- Tuition Reimbursement
- Fully Paid Parental Leave
- Voluntary Products including Critical Illness Insurance and Accident Insurance
- Corporate Wellness Program with Wellness Time Off and Rewards
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw
Apply Now
Explore This Area
Work That’s Meaningful >
We are more than construction —it’s about the people who show up every day with pride and purpose, building work that has meaning to a community.
Jobs for you
- Featured Jobs
- Recently Viewed Jobs
- Saved Jobs
- Jobsite Secretary - Data Center Construction Muskogee Oklahoma, United States
- Internships - Nationwide Des Moines Iowa, United States
- Quality Control Manager I - Telluride, CO - (Traveling) Denver Colorado, United States
- Senior Project Manager - Aviation (Steamboat Springs) Denver Colorado, United States
You have not saved any jobs yet.
Join Our Talent Community
Be one of the first to see the latest jobs here at Weitz and get up-to-date company news!
Sign up for Talent Community
Join our Talent Community by registering and receive regular updates on opportunities, events, and career information.
First Name
Last Name
Email Address*
Phone Number
InterestPlease select a category or location option. Click “Add” to create your job alert.
Category
LocationWhen autocomplete results are available use up and down arrows to review and enter to select. Touch device users, explore by touch or with swipe gestures.
- Administrative, Muskogee, Oklahoma, United StatesRemove
By signing up, I acknowledge I have read the Weitz privacy policy, and I wish to receive email communications and SMS communications. I understand I can opt-out from receiving email and SMS communications at any time.
The weitzway in action
- Inside our culture
Inside our culture Learn More
- TOP 5 TRAITS FOR A PM
TOP 5 TRAITS FOR A PM Learn More
- Empowering You With Benefits
Empowering You With Benefits Learn More
Jobsite Secretary - Data Center Construction
Muskogee, Oklahoma
Apply Now
Administrative Full-Time
Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
- Greet and assist visitors to the site, including owner customers (or potential customers), vendors, delivery personnel, subcontractors, and salespeople in a friendly and professional manner. Assist each visitor expeditiously.
- On a daily basis, receive, sort, read, and distribute mail expeditiously. Prepare all outgoing mail including envelopes, letters of transmittal, and overnight packages.
- Receive, date, and log all drawings and transmittals.
- Type correspondence, weekly job meeting minutes, and reports for all team members
- Maintain accurate and comprehensive job files in a neat and orderly fashion.
- Coordinate with the superintendent the completion of daily reports, equipment reports, and schedule updates.
- Support all team members in performance of their assigned safety responsibilities.
- Assemble receiving tickets for all site deliveries and submit to the main office weekly.
- Assign job number, work package, and cost codes to accounting documents prior to processing payment.
- Communicate with vendors on matters related to payment or lien waiver discrepancies.
- Maintain jobsite time logs and convert them to employee time sheets upon completion of each pay period.
- Cross-check all cost codes used against existing codes; flag and resolve any incorrect codes.
- Report equipment usage in a timely manner.
- Obtain labor quantities from the field staff and submit weekly.
- Aid in the tracking of purchases, job accounts, and the cost coding of all job invoices.
- Perform other duties as assigned.
- Education: A high school diploma is necessary for this position; college coursework is helpful.
- Experience: Must possess two years of secretarial experience.
- Skills: Independent judgement, excellent organizational skills, and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position. A qualified candidate will possess excellent public relations skills and be able to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential. Being able to recognize frequent callers both on the telephone and in person is important.
- Technology: Knowledge of Microsoft Office applications is necessary, as are good typing and general office skills.
- Competitive Pay
- Rewarding Bonus Program
- Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
- Employer-Paid Short and Long Term Disability Programs
- Employer-Paid Life Insurance
- Generous Paid Time Off Provisions
- 401K Retirement Savings Plan with Company Match
- Tuition Reimbursement
- Fully Paid Parental Leave
- Voluntary Products including Critical Illness Insurance and Accident Insurance
- Corporate Wellness Program with Wellness Time Off and Rewards
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw
Apply Now
Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
- Greet and assist visitors to the site, including owner customers (or potential customers), vendors, delivery personnel, subcontractors, and salespeople in a friendly and professional manner. Assist each visitor expeditiously.
- On a daily basis, receive, sort, read, and distribute mail expeditiously. Prepare all outgoing mail including envelopes, letters of transmittal, and overnight packages.
- Receive, date, and log all drawings and transmittals.
- Type correspondence, weekly job meeting minutes, and reports for all team members
- Maintain accurate and comprehensive job files in a neat and orderly fashion.
- Coordinate with the superintendent the completion of daily reports, equipment reports, and schedule updates.
- Support all team members in performance of their assigned safety responsibilities.
- Assemble receiving tickets for all site deliveries and submit to the main office weekly.
- Assign job number, work package, and cost codes to accounting documents prior to processing payment.
- Communicate with vendors on matters related to payment or lien waiver discrepancies.
- Maintain jobsite time logs and convert them to employee time sheets upon completion of each pay period.
- Cross-check all cost codes used against existing codes; flag and resolve any incorrect codes.
- Report equipment usage in a timely manner.
- Obtain labor quantities from the field staff and submit weekly.
- Aid in the tracking of purchases, job accounts, and the cost coding of all job invoices.
- Perform other duties as assigned.
- Education: A high school diploma is necessary for this position; college coursework is helpful.
- Experience: Must possess two years of secretarial experience.
- Skills: Independent judgement, excellent organizational skills, and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position. A qualified candidate will possess excellent public relations skills and be able to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential. Being able to recognize frequent callers both on the telephone and in person is important.
- Technology: Knowledge of Microsoft Office applications is necessary, as are good typing and general office skills.
- Competitive Pay
- Rewarding Bonus Program
- Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
- Employer-Paid Short and Long Term Disability Programs
- Employer-Paid Life Insurance
- Generous Paid Time Off Provisions
- 401K Retirement Savings Plan with Company Match
- Tuition Reimbursement
- Fully Paid Parental Leave
- Voluntary Products including Critical Illness Insurance and Accident Insurance
- Corporate Wellness Program with Wellness Time Off and Rewards
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw
Apply Now
Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.
The Weitz Company is seeking a Jobsite Secretary to be located on our data center project site in Council Hill, OK.
The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.
What You’ll Do:
- Greet and assist visitors to the site, including owner customers (or potential customers), vendors, delivery personnel, subcontractors, and salespeople in a friendly and professional manner. Assist each visitor expeditiously.
- On a daily basis, receive, sort, read, and distribute mail expeditiously. Prepare all outgoing mail including envelopes, letters of transmittal, and overnight packages.
- Receive, date, and log all drawings and transmittals.
- Type correspondence, weekly job meeting minutes, and reports for all team members
- Maintain accurate and comprehensive job files in a neat and orderly fashion.
- Coordinate with the superintendent the completion of daily reports, equipment reports, and schedule updates.
- Support all team members in performance of their assigned safety responsibilities.
- Assemble receiving tickets for all site deliveries and submit to the main office weekly.
- Assign job number, work package, and cost codes to accounting documents prior to processing payment.
- Communicate with vendors on matters related to payment or lien waiver discrepancies.
- Maintain jobsite time logs and convert them to employee time sheets upon completion of each pay period.
- Cross-check all cost codes used against existing codes; flag and resolve any incorrect codes.
- Report equipment usage in a timely manner.
- Obtain labor quantities from the field staff and submit weekly.
- Aid in the tracking of purchases, job accounts, and the cost coding of all job invoices.
- Perform other duties as assigned.
- Education: A high school diploma is necessary for this position; college coursework is helpful.
- Experience: Must possess two years of secretarial experience.
- Skills: Independent judgement, excellent organizational skills, and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position. A qualified candidate will possess excellent public relations skills and be able to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential. Being able to recognize frequent callers both on the telephone and in person is important.
- Technology: Knowledge of Microsoft Office applications is necessary, as are good typing and general office skills.
- Competitive Pay
- Rewarding Bonus Program
- Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
- Employer-Paid Short and Long Term Disability Programs
- Employer-Paid Life Insurance
- Generous Paid Time Off Provisions
- 401K Retirement Savings Plan with Company Match
- Tuition Reimbursement
- Fully Paid Parental Leave
- Voluntary Products including Critical Illness Insurance and Accident Insurance
- Corporate Wellness Program with Wellness Time Off and Rewards
The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. Click the following link to view our Privacy Notice: https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw