Accounts Payable

Weisinger is seeking a detail-oriented Accounts Payable Specialist to support our growing finance team. This role is responsible for processing vendor invoices, managing corporate credit card transactions through Ramp, and ensuring expenses are properly coded and approved before syncing to our accounting system.

The position requires strong computer skills, attention to detail, and the ability to proactively follow up with employees and vendors to ensure invoices and expenses are processed accurately and on time.

Summary:
Accounts Payable is primarily responsible for processing vendor payments accurately and timely and providing additional clerical support when necessary to fulfill the obligations of the organization.

Essential Duties and Responsibilities:
The following list includes essential duties and responsibilities. Other duties may be assigned. Perform all activities in accordance with all policies, principles, and procedures established by the Chief Financial Officer.

• Process vendor invoices and ensure proper documentation and approvals
• Code transactions to the correct GL account, job number, and department
• Set up new vendors, collect and maintain W-9 documentation, and assist with annual 1099 reporting
• Manage employee credit card transactions and employee reimbursements through Ramp, including receipt collection and coding
• Track invoices pending approval and follow up to ensure timely processing
• Assist with weekly payment runs (checks and ACH)
• Reconcile vendor statements and resolve discrepancies
• Support improvements to AP processes as the company implements a new ERP system 
• Provide receptionist backup phone coverage and answer receptionist rollover calls.
• Perform other duties as assigned, which may include working in another role or in another department as needed.

Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• 3 years of Accounts Payable experience preferred
• Strong computer skills and proficiency with Excel and accounting systems (QuickBooks preferred)
• Experience with expense or credit card platforms (Ramp) is a plus
• Highly organized with strong attention to detail and follow-up skills

Certificates, Licenses, Registrations

• N/A
Language Skills
• Ability to read, write and comprehend simple instructions, short correspondence and memos. Ability to write and speak clearly when relaying financial information to employees and vendors.
Mathematical Skills
Ability to add, subtract, multiply and divide using whole numbers, fractions, and decimals.
Reasoning Ability
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
• Basic personal computer skills including Microsoft Office.
• Experience with QuickBooks is preferred.
• Proficient with basic office equipment including phone, printer, copier and calculator.
Physical Demands
• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
• Close vision (clear vision at 20 inches or less).
• Exerting up to 10 pounds of force to lift, carry, pull or otherwise move objects.
• Sitting, sedentary physical activity performing non-strenuous daily activities of an administrative nature.
• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (examples: business office with phones, computers and printers).
• Regular work – 40 hours (Monday-Friday, 8am-5pm or approved altered hours).