Accounting Clerk

This description is representative of the duties and responsibilities an employee encounters while performing the essential functions of this job in addition to the qualifications required of an employee. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Summary

The Accounting Clerk supports Accounts Payable, Account Receivable, and General Accounting functions. Responsibilities include processing invoices, posting payments, performing bank reconciliations, assisting with audit support, and maintaining organized financial records to ensure timely and accurate financial operations.
All employees of Weisinger Incorporated must agree to perform work out of town or at night, on the weekends and on holidays with short notice and for an extended period as needed.

Essential Duties and Responsibilities

The following list includes essential duties and responsibilities. Other duties may be assigned. Perform all activities in accordance with all policies, principles, and procedures established by the Department and Weisinger Incorporated Management and Board of Directors.
Accounts Payable (AP)

• Assist Accounts Payable with invoice entry, filing, and overflow work.
• Review weekly check runs for proper authorization and print checks.
• Process checks to vendors and employees and generate the Positive Pay Report.
• Request and maintain W-9s for all vendors and set up new vendor files.
• Verify sales and use tax is being tracked and paid properly.
• Review all invoices for appropriate documentation and approval prior to payment.
• Reconcile vendor statements and promptly resolve discrepancies or past-due items.
• Follow up on delinquent accounts payable.
• Research and resolve vendor inquiries concerning payments.
• Upload Positive Pay records to the bank.

Accounts Receivable (AR)

• Assist Accounts Receivable with overflow work.
• Post cash receipts and apply payments accurately to customer accounts.
• Code AR-related transactions to the correct class, account code, and job number.
• Perform daily bank reconciliations and ensure month-end statements tie to the general ledger.
• Roll forward month-end schedules and assist with month-end close tasks.
• Assist with audit request samples by pulling documentation and preparing support files.
• Manage Ramp platform for credit cards and employee expense reimbursements.
• Review amounts and support documents for accuracy and resolve errors.
• Safeguard financial information and maintain confidentiality when communicating with employees and vendors.
• Provide receptionist backup coverage and answer rollover calls as needed.
• Perform other duties as assigned, including supporting other accounting functions.
• Provide receptionist backup phone coverage and answer receptionist rollover calls.
• Perform other duties as assigned,

Qualifications
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
• High School Diploma or GED required.
• Five years’ related experience preferred.
• Ability to work collaboratively with team members to accomplish objectives.
• Ability to resolve differences through constructive dialogue.
Certificates, Licenses, Registrations
• N/A

Language Skills
• Ability to read, write and comprehend simple instructions, correspondence, and memos.
• Ability to communicate financial information clearly to employees and vendors.
Mathematical Skills
Ability to add, subtract, multiply and divide using whole numbers, fractions, and decimals.

Reasoning Ability
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills
• Basic personal computer skills including Microsoft Office.
• Experience with QuickBooks preferred.
• RAMP
• ERP Systems
• Proficient with office equipment including phone, printer, copier, and calculator.

Physical Demands
• Substantial movements of the wrist, hands, and/or fingers in a repetitive manner.
• Close vision (clear vision at 20 inches or less).
• Ability to lift up to ten pounds occasionally.
• Sedentary work involving non-strenuous administrative activities.
• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
• Work performed in well-lighted, heated and/or air-conditioned office environment.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise typical of a business office environment.
• Regular work schedule: Monday-Friday, 8AM-5PM (or approved alternate schedule).
• This position will be in our Willis, Texas office located on the second floor.
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Regular work hours (Monday-Friday, 8am-5pm).