Admin Support Associate

Weichert Insurance Agency is hiring an Admin Support Associate at the corporate location in Morris Plains, NJ. The Administrative Support Associate is responsible for answering phones, opening and distributing mail and checks, as well as retrieving carrier mail. In addition, this position manages the inventory and ordering of Agency supplies. The position also handles mailing of marketing letters to clients and assists with the setup of new hires and employee moves. The position is also responsible for providing as needed administrative support to the Agency.

Essential Duties and Responsibilities

• Answers the phone in a polite manner and transfers the call to the appropriate person, department, or voice mail.
• Opens and distributes incoming mail, emails and faxes to Agency employees. Logs and distributes checks
• Checks the office voicemail and delivers the messages to the appropriate people.
• Acts as the main point of contact for all Agency supply orders. Places orders and tracks inventory of supplies.
• Performs special projects as assigned by management.
• Stocks kitchen supplies.
• Responds to general inquiries.
• Manages service calls for maintenance on building and equipment.
• Performs other duties as assigned.

Minimum Qualifications

Education, Certification, and License Requirements

• High school diploma or GED

Experience

• One (1) to two (2) years of related administrative experience preferred

Knowledge, Skills, and Abilities

• Working knowledge Microsoft Office suite of products
• Good oral and written communications skills
• Ability to multitask in a fast-paced environment
• Good attention to detail
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
• Knowledge and ability to use typical office equipment (PC, calculator, fax machine, etc.)

The estimated base salary range for this position is $35,000 - $45,000 (annually). The rate of pay offered will be dependent upon several factors including candidate’s relevant skills, education, work experience, job location/geographic region, and/or certifications.

Weichert offers a comprehensive suite of benefits to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and much more.

Weichert is an equal opportunity employer. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.