Accounts Payable/Accounts Receivable

Company: Wehmeier Drywall and Painting has been in business since 1998. They are a family run and owned business specializing in drywall and painting for new residential homes, renovations and some commercial applications. Applicants should be reliable, pay strong attention to detail and operate with respect and candor for all employees and customers.

POSITION TITLE: Accounts Payable & Receivable

PURPOSE: This position is in charge of processing the company’s accounts receivables and accounts payables, and various other administrative tasks. Essential functions include, but are not limited to:

Accounts Payable:

• Enter new vendors into QuickBooks
• Ensure accuracy of vendor information
• Enter bills in a timely manner and accurately allocate them to correct expense account(s) and job(s)
• Reconcile vendor monthly statements to company books
• Ensure all bills are paid on time
• Assist in completion of 1099s at year end and ensuring W9s are collected from all necessary vendors
• Research and resolve billing discrepancies
• Review freight invoices and process for payment

Accounts Receivable:

• Enter new customers and jobs into QuickBooks
• Create and send invoices at completion of job
• Accurately record payments received
• Track progress on invoice approvals via customer portals
• Contact customers on unpaid invoices and send monthly statements to customers
• Ensure all work orders are completed and all related documents have been submitted
• Set up and maintain new contracts, process related contract billing (AIA Form) and Final Retention Billing, as well as assisting in processing close-out documents
• Research and resolve invoice discrepancies
• Prepare lien waivers for customers as well as acquire lien waivers from our suppliers

Misc:

• Track and document asset additions and disposals
• Assistance in company marketing efforts, as needed
• Assist Finance & Admin manger in general cash flow budgeting efforts

General:

• Maintain the confidentiality of all company records
• Answer calls and emails in a timely manner and direct correspondence to the correct person
• Organize/Maintain Company Files
• Assist other office personnel, and act as backup for other office personnel

Requirements:

• Excellent verbal and written communication skills
• High school diploma or equivalent
• 1 year of related experience, or equivalent education
• Proficient in Microsoft Office – most importantly Outlook, Word, & Excel
• QuickBooks experience preferred
• Ability to prioritize work load, manage time and resources efficiently

The Accounts Receivable and Accounts Payable Processor will report directly to the Finance & Administration Manager.

This position is for 24 hours/week.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 24.0 per week

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)
• Accounts Payable or Accounts Receivable: 1 year (Preferred)

Work Location: In person

Salary : $20 - $25