Legal Assistant

About Us:
Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism. 

Job Description

Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing.  REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!

Responsibilities

• Greet and welcome guests as soon as they arrive at the office


• Direct visitors to the appropriate person, office, or conference room


• Answer, screen and forward incoming phone calls


• Assist with closing files as needed (e.g. disbursing funds/scanning documents)


• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)


• Provide basic and accurate information in-person and via phone/email


• Maintain office security by following safety procedures and controlling access via the reception desk


• Keep inventory of stock


• Update calendars and schedule appointments or meetings


• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing


• Request documents necessary to conduct closings according to contract terms


• Check legal documents for accuracy


• Obtain attorney approval for legal documents related to the transaction


• The company reserves the right to add or change duties at any time

Skills

• Hands-on experience with office equipment (e.g. fax machines and printers)


• Professional attitude and appearance


• Solid written and verbal communication skills


• Ability to be resourceful and proactive when issues arise


• Excellent organizational skills


• Multitasking and time-management skills, with the ability to prioritize tasks


• Customer service attitude 


• Time management


• Active listening


• SoftPro experience is preferred

This Job Is Ideal for Someone Who Is:

• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction


• Detail-oriented -- would rather focus on the details of work than the bigger picture


• High stress tolerance -- thrives in a high-pressure environment