Project Coordinator

We are looking for a Project Coordinator to join our growing team! As a project coordinator for Weekley Electric LLC, you will serve as the liaison between our customers, field employees and office staff.

To be successful in this role you should be a highly detail-oriented individual with good communication, leadership, and problem-solving skills. Additionally, candidates should have the ability to organize and prioritize workloads and work independently when given instruction.

This is a full-time position with working hours of 8am-5pm, Monday through Friday.

Primary Job Duties:

• Set up and maintain customers, suppliers/vendors, and jobs as required.
• Schedule and confirm customer appointments by phone and email.
• Create/modify work orders and assign to field employees.
• Review documents for accuracy and process in a timely manner.
• Assist with the completion and submission of permit applications to various municipalities.
• Assist with the coordination of temporary disconnect orders with local utility providers.
• Assist with the coordination and scheduling of inspections with various municipalities.
• Collect, update, and communicate information across all data sources and team(s).
• Ensure timely billing of customers as required for all assigned jobs.
• Perform service renewal and/or sales calls as directed.
• Follow up with customers to ensure high level of satisfaction is achieved.
• Provide administrative support for managers and others.
• Interact with managers and others within and between departments, both written and verbal.
• Assist managers with any special projects.

Qualifications:

Customer Service & Sales Skills:

• Professional & Courteous
• Outgoing, Friendly Personality
• Positive, Can-Do Attitude
• Clear & Effective Communicator
• Active Listener
• Influencer of Outcomes
• Trusted Advisor

Time/Workload Management Skills:

• Ability to Prioritize Tasks
• Solid Decision-maker
• Effective Problem Solver
• Organized & Detail Oriented

Other Skills/Experience:

• Proven Proficiency in Microsoft Office (Word, Excel, Outlook, etc.
• Experience with Google Suite (Google Drive, Google Calendar, Google Sheets, etc.)
• General Math Skills (such as calculating percentages, averages, taxes, etc. using a calculator)

Preferred Qualifications (in addition to those mentioned above):

• General Technical Math Skills (calculating footage, BTUs, etc. using a calculator and/or software)
• General Technical Aptitude (ability to read, understand and interpret maps, diagrams, drawings, sketches, symbols, processes, maintenance, and technical documents/notes, etc.)
• General knowledge of Permitting (permit application process, determine property lines/boundaries, lookup parcel and/or identifying information, calculating footages, etc.)
• General knowledge of Utilities (submitting OUPS tickets, obtaining temporary disconnects, etc.)

Requirements:

• High School Diploma and/or equivalent
• Proficiency in Microsoft Office
• Proficiency in Adobe or equivalent PDF Viewer/Editor
• Advanced skills in Microsoft Excel and/or Google Sheets

Preferred Requirements:

• College degree or some college, preferred.
• 3 years of solid administrative/coordination experience preferred.
• Previous experience in the electrical, construction and/or utilities industries a definite plus!

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• Construction Office: 2 years (Preferred)
• Microsoft Office: 2 years (Required)

Language:

• English (Required)