What are the responsibilities and job description for the Substitute Secretary 2026-2027 position at WEBSTER GROVES SCHOOL DISTRICT?
Primary Objective: To provide secretarial support to assigned personnel; communicating information to staff, the public, and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.
Essential Functions:
- Provide administrative support or assistance to supervisor and in certain defined areas to supervisor or other personnel in the office
- Prepare and maintain student attendance information, and generate attendance reports and letters
- Answer phones and provide appropriate information or direction
- Prepare and disseminate correspondence, memos and forms
- Maintain existing filing system
- Monitor assigned activities and/or program components (i.e. school announcements, coordination of after school activities, managing Google Suite, Canva,, 1:1 Technology communications, discipline communications, mail merge, etc)
- Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety issues
- Responsible for maintaining confidentiality (ie: FERPA, HIPPA)
- Promote and practice an attitude of friendly cooperation and harmony throughout the school/building
- Demonstrate strong organizational and computer/technology skills (ie: Infinite Campus, Google Suite, Canva, and Microsoft Office)
- Maintain effective interpersonal and written and verbal communication skills
- Ability to handle multiple tasks simultaneously
- Assist with set up for large meetings
- Assume other responsibilities as may be assigned by supervisor
Education: High school diploma required
Experience: 1-3 years of office experience
FLSA Status: Non-Exempt
WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT
WGSD District Code of Conduct