Administrative Assistant

At WE Soda, we believe you are the most important asset. We are taking steps to attract and retain talented and motivated salaried entry-level and experienced individuals. Come utilize your skills and contribute to our continued success. Your new rewarding career begins here!

WE Soda is the world’s largest and most sustainable producer of soda ash, with operations in Turkey and two US-based facilities, located in Green River, Wyoming. At WE Soda, we strive to be the global leader in safe, sustainable, and innovative soda ash solutions, inspiring progress and creating a lasting positive impact for our industry and communities.

Why Join WE Soda?

• Highly competitive salary commensurate with experience.
• Medical, Dental, Life & Disability Insurance, Vision, Flexible Spending (Medical and Dependent Care) and Health Savings Accounts (HSA), Pre-paid Legal, beginning first day of employment: company funds a portion of HSA contribution if eligibility is met.
• 401(k) Savings and Investment Plan for salaried employees, the company makes Safe Harbor matching contributions (fully vested immediately) of 100% up to the first 5% of eligible pay you contribute.
• Tuition reimbursement programs are available to qualifying employees for approved programs.
• Paid time off based on years of service with potential credit given for previous work experience.
• Company-paid transportation available for our Wyoming-based employees to our plants from Green River, Rock Springs, and Bridger Valley.
• Flexible work schedule (may be available and will vary based on location and/or position).
• Relocation assistance may be available based on position.
  
  

Title: Administrative Assistant

Location: New York, NY

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support to executives and managers
• Prepare, edit, and format correspondence, reports, presentations, and documents
• Maintain filing systems (electronic and paper)
• Handle incoming and outgoing mail and deliveries
• Provide support for specific New York City building requirements such as fire code, recycling, etc.
• Manage office supplies inventory and reorder as needed
  
  

Calendar & Meeting Management

• Schedule meetings, appointments, and conference calls
• Coordinate meeting logistics (rooms, materials, virtual links, catering)
• Prepare agendas and take meeting minutes
• Follow up on action items and deadlines
  
  

Communication & Front Desk Support

• Serve as first point of contact for visitors, clients, and vendors
• Answer and direct phone calls and emails professionally
• Respond to inquiries and provide information as appropriate
• Maintain positive internal and external relationships
  
  

Data & Records Management

• Enter and update data in internal systems
• Generate routine reports and summaries
• Ensure accuracy and completeness of documentation
  
  

Financial & Operational Support

• Process invoices, expense reports, and purchase orders
• Coordinate executive level travel arrangements
• Assist with special projects and events
• Coordinate team activities and internal communications
• Track project timelines and deliverables
• Provide backup support to other administrative staff when needed
  
  

Skill, Capability And Educational Requirements

• H.S Diploma or equivalent required; Associates degree in Business Administration, Communication or related field preferred.
• 3 years of experience supporting Senior Executives in a fast-paced environment required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills, with a professional and polished demeanor.
• High level of discretion, integrity, and professionalism in handling confidential matters.
• Ability to work independently, exercise sound judgment, and adapt quickly to changing priorities.
  
  

WE Soda is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, national origin, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), age (40 or older), disability, genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history), or any other legally protected categories. This includes providing reasonable accommodation for employee's and applicant's disabilities or religious beliefs and practices. Alternative methods of applying for employment are available to individuals unable to apply through this site because of a disability. Contact WE Soda Human Resources to discuss reasonable accommodations by sending an email to humanresources@wesoda.com.