Administrative Assistant - Family Office

West Knoxville, TN

We are looking for a dependable, capable, and positive person to join our small family office as an Administrative Assistant/Bookkeeper.

While previous administrative and bookkeeping experience is certainly helpful, we believe the right attitude, work ethic, judgment, and willingness to learn are even more important. We are happy to teach many aspects of the position to someone who is bright, organized, comfortable with technology, and genuinely enjoys helping things run smoothly.

This is an excellent opportunity for someone looking for a stable, long-term professional home rather than simply a steppingstone to the next position. The right person will become a trusted and valued part of our office and will work closely with the President and CEO on a wide variety of business and administrative matters.

What We're Looking For

Above all, we are looking for someone who:

• Has a positive, can-do attitude and is willing to pitch in wherever needed
• Is dependable, conscientious, and takes pride in doing things well
• Is organized and able to keep track of multiple priorities
• Has good common sense and problem-solving skills
• Is comfortable working independently once trained
• Is willing and eager to learn new tasks
• Communicates professionally and pleasantly with others
• Understands the importance of discretion and confidentiality
• Is looking for a position where they can stay, become highly knowledgeable about the office and its operations, and be a trusted member of the team for many years

What You'll Do

This is a varied position, and no two days will necessarily look exactly alike. Responsibilities may include:

• Providing administrative support to the President and CEO
• Managing calendars, schedules, contacts, and appointments
• Preparing emails, letters, and other correspondence
• Maintaining organized electronic and physical records
• Handling accounts payable and receivable
• Assisting with payroll and related recordkeeping and filings
• Preparing and maintaining expense reports
• Coordinating travel arrangements, including flights, hotels, and rental cars
• Communicating with vendors, employees, customers, accountants, and other business contacts
• Sorting and managing mail and routine office matters
• Helping coordinate meetings, events, and appointments
• Assisting with special projects and research as needed
• Maintaining strict confidentiality regarding personal, financial, and business information

We don't expect a new hire to know how to do everything on this list from day one. If you have a solid foundation, strong computer skills, good judgment, and a willingness to learn, we can teach you much of the rest.

Skills & Experience

Important:

• Strong working knowledge of Microsoft Outlook, Word, and Excel
• Professional written and verbal communication skills
• Strong organizational and time-management skills
• Ability to prioritize and work independently
• High level of discretion and confidentiality
• Comfortable learning new software, processes, and responsibilities

Helpful, but not necessarily required:

• Previous administrative assistant, executive assistant, office management, paralegal, or similar experience
• Bookkeeping or accounting experience
• Experience with payroll, accounts payable, or accounts receivable
• Associate's or bachelor's degree

Who Will Enjoy This Position?

This position may be especially appealing to someone who enjoys being the person others can count on - someone who likes keeping an office organized, solving problems, learning how things work, and taking ownership of responsibilities.

Because this is a small office, the position offers variety and a close working relationship with the people you support, rather than a traditional corporate career ladder. We hope to find someone who values that environment and is interested in building a long-term working relationship.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• Microsoft Excel: 2 years (Required)

Ability to Commute:

• Knoxville, TN 37922 (Required)

Ability to Relocate:

• Knoxville, TN 37922: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $45,000