Office Administrative Assistant

Job Title: Administrative Assistant – Phones, Timecards & Purchase Orders

Position Summary:
We are seeking a dependable and organized Administrative Assistant to support daily office operations. This role will be responsible for answering phone calls, taking and delivering messages, entering employee timecards, and distributing employee purchase order forms (POs). The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities:

• Answer incoming phone calls and direct them appropriately
• Take clear and accurate phone messages and ensure timely delivery
• Enter employee timecard information into the appropriate system for payroll processing
• Distribute and track employee purchase order (PO) forms as needed
• Greet and assist visitors in a professional manner
• Perform general administrative support tasks, including filing, data entry, and copying
• Maintain organized front desk and office supplies

Qualifications:

• High school diploma or equivalent required
• Prior administrative or office experience preferred
• Strong verbal and written communication skills
• Familiarity with timekeeping systems or data entry software ( Excel, QuickBooks) is a plus
• Excellent organizational skills and attention to detail
• Professional and courteous demeanor

Schedule:
Full-time
Monday–Friday, 7:00 AM – 3:30 PM (hours may vary)

Job Type: Full-time

Pay: $18.50 - $21.50 per hour

Benefits:

• 401(k) matching
• Employee discount
• Retirement plan

Application Question(s):

• Can you walk me through how you stay organized during a busy day? Specifically, how do you take notes, track tasks, and make sure nothing falls through the cracks?

Ability to Commute:

• Astoria, OR 97103 (Required)

Ability to Relocate:

• Astoria, OR 97103: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $22