Accounts Payable Specialist

The Accounts Payable (AP) Specialist provides both administrative and financial support by processing accounts payable transactions and monitoring all functions as requested by the department management team. The incumbent will be responsible for reconciling our outstanding invoices, filing and purchase-orders, etc.

Essential Functions:

• Enter, process, verify, and reconcile invoices, ensuring accurate coding, approvals, descriptions, and documentation for 1500 to 2000 invoices a month
• Allocate and charge invoices to appropriate properties
• Prepare monthly open payables reports and assist with obtaining missing invoices
• Reconcile vendor accounts and resolve discrepancies promptly
• Resolving purchase order, contract, invoice discrepancies with site staff
• Coordinate with management on payment timing according to vendor terms
• Prepare and record disbursements via ACH, wire, checks, and direct debits
• Mail out vendor payments
• Prepare site packages for mailing including tenant checks
• Reimburse and verify employee expense reports
• Assist in preparing schedule of expense accruals/payment tracker (training to be provided)
• Assist in 1099 preparation
• All other duties as assigned
• The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functions

Requirements & Competencies:

• Timeliness: The individual should be quick and effective in resolving any issues or completing corresponding assignments withing the given deadlines to ensure full compliance and flow of processes within the department
• Positive attitude. No matter how difficult the vendor or internal customer might be, AP Specialist must keep a positive attitude and support his/her team.
• Organization. To ensure accuracy on financial ledgers and numbers, AP Specialist must be organized and ensure constant communication with his/her supervisor. This means being able to navigate efficiently between different windows and manuals/systems (Nexus/MRI, etc.). Organization is vital to delivering great service.
• Adaptability. Of the most essential customer service skills, adaptability to changing situations is crucial. AP Specialist needs to be ready to handle varying demands, changes in processes or possible technical issues.

Education & Work Requirements:

• Minimum 2 years of accounts payable or accounting experience
• Associate’s degree in accounting, finance, or related field (preferred)
• Proficiency in Microsoft Office Suite
• Experience with Yardi Voyager including Vendor Café invoice processing, preferred
• Knowledge of Real Estate Property Management, preferred
• Strong organizational skills and attention to detail
• Self-motivated team player with the ability to work independently
• High attention to detail and accuracy
• Ability to work under minimal supervision while meeting deadlines
• Strong communication and problem-solving skills

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $70,000 - $80,000